Associate I - Office Clerk - Park View Elementary

Job Description

POSITION TITLE : ASSOCIATE I REPORTS TO : BUILDING PRINCIPAL

OVER-TIME STATUS : NON-EXEMPT PAY GRADE : 406

JOB SUMMARY :

Performs responsible clerical work requiring a qualified typist; prepares and maintains fiscal and related records; does related work as required.

Work is performed under the regular supervision of a school secretary, assistant principal and / or principal.

ESSENTIAL DUTIES :

Attendance Clerk duties; Assisting the school secretary, Assistant Principal and Principal in preparing and maintaining files and records;

serving as telephone operator and receptionist; assisting students and parents.

• Meets and screens visitors, answers telephone and processes mail;
• Maintains manual and computer registers, attendance and grade records and reports;
• Registers students, verifies data, answers questions, types schedules and prepares records;
• Signs students in and out, writes student passes;
• Processes withdrawing students, processes and forwards records;
• Prepares attendance records and student information for data entry;
• Types letters, memos, reports, bulletins, requisitions, invoices, schedules, manuals, student files and records;
• Processes and distributes mail;
• Sets up and maintains office filing systems;
• Assists with collection and accounting for fees;
• Posts attendance and student records to computer;
• Prepares and maintains payroll, leave and personnel files;
• Performs related tasks as required.

JOB SPECIFICATIONS / PHYSICAL REQUIREMENTS :

• Knowledge of standard office practices, procedures and equipment; some knowledge of school system routine and procedures;
• some knowledge of bookkeeping terminology, methods and procedures; general knowledge of business English, spelling and arithmetic;
• thorough knowledge of personnel and payroll procedures, financial record keeping and banking procedures; ability to establish and maintain effective working relationships with others;
• ability to work under pressure; ability to organize and perform work independently; ability to type accurately and at a reasonable rate of speed;

ability to meet the public effectively.

• This is light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects;
• work requires stooping, reaching, standing, pushing, pulling, lifting, and fingering; vocal communication is required for expressing or exchanging ideas by means of the spoken word;
• hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, and observing general surroundings and activities;

the worker is not subject to adverse environmental conditions.

EDUCATION AND EXPERIENCE :

Any combination of education and experience equivalent to graduation from high school.