STUDENT RECORDS CLERK

Job Overview

Generate, maintain, and ensure accuracy of all data files and manual files for students enrolled in Job Corps in compliance with government, corporate, and management directives.

Work Model : Onsite / Office-Based

Responsibilities

Essential Duties & Job Functions :

• Generate and maintain data, ensuring accuracy of the CIS system.
• Retrieve and distribute reports from the CIS system on a daily / weekly / monthly basis.
• File necessary paperwork in each student’s individual records, adhering to the student right to privacy policy.
• Perform a variety of clerical duties concerning student records to ensure compliance; including typing correspondence, form letters, accountability forms, and order forms.

Ensure the department is continually stocked with materials.

• Act as liaison between staff, students, and / or outside agencies. Utilize customer service skills.
• Provide orientation for new staff and students concerning student record functions. Receive and provide cross training to others in the department.
• Ensure students receive pay allowances and allotments in a timely manner. Ensure monies are verified and posted for active and separated students.

Maintain required logs and reports.

Make necessary travel arrangements for students. Work closely with the designated travel agency and necessary departments to ensure best travel arrangements.

Ensure all unused or voided tickets are processed.

• Ensure proper archiving procedures for separated student records.
• Maintain accountability of students and property; adhere to safety practices.
• Cultivate and maintain a climate on Center, which is free of harassment, intimidation, and disrespect to provide a safe place for staff and students to work and learn.
• Ensure integrity and accuracy of all data entered into the CIS and permanent student records.
• Promote student attainment of career success standards through modeling appropriate skills, mentoring students, monitoring skill acquisition and intervening when inappropriate behavior is observed.
• Performs other related duties as assigned.

Job Requirements

Mandatory :

• High School Diploma or general equivalency diploma (GED).
• One Year certificate from college or technical school; or six months experience in related fields office procedures, data processing, word process and spreadsheets.
• Proficient in the use of Microsoft Word, Excel, and Outlook at an intermediate level
• Type 50+ words per minute.
• Successfully pass any background check and / drug test required on the contract.
• Ability to obtain & maintain valid Driver’s License and an acceptable driving record.

Reasonable Accommodation :

It is CGS, LLC business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.