PAYROLL CLERK

Payroll Clerk

STATUS : Full Time - 35 hours per week

DIVISION : Business Services

REPORTS TO : Payroll and Accounts Payable Manager

SUPERVISES : N / A

FLSA STATUS : Non-Exempt

POSITION DESCRIPTION

The Payroll Clerk is responsible for ensuring accurate and timely processing of payroll for all employees of the college.

This role involves collecting, verifying, and reviewing employee time data, calculating wages and deductions, and maintaining payroll records.

The Payroll Clerk will collaborate with the HR and Business Services departments to resolve payroll discrepancies and ensure compliance with federal and state regulations.

Attention to detail, organizational skills, and a strong understanding of payroll software and procedures are essential for success in this role.

POSITION ACCOUNTABILITIES AND ESSENTIAL FUNCTIONS

• Assists in ensuring the integrity of the payroll reporting system
• Provide training to college staff on appropriate operating processes, practices and procedures.
• Coordinate with Human Resources department to ensure all wage rates, bonuses and miscellaneous payments are accurate, authorized and approved.
• Issuance of W-2's and filing the federal, state and local reports that are associated with employer's payroll taxes
• Calculate the fiscal year-end accruals and adjustments to payroll and audit requests. Compile and organize payroll materials for annual audits and IRS Form 990 preparation.
• Process bi-weekly and semi-monthly payroll (multi-state). Manage workflow to ensure all payroll transactions are processed accurately and timely.
• Prepare wage and PTO accrual annually.
• Complete the garnishment process for child support, bankruptcies, IRS levies and tuition remission.
• Resolve all payroll discrepancies.
• Maintain archive for payroll supporting documents.
• Perform compliances for unclaimed property payroll checks.
• Assist in yearly audit.
• Tracks Paid Time Off (PTO) for all staff and notify supervisors of overuse of hours.
• Conducts campus wide trainings on timekeeping software (TimeClock Plus).
• Maintains and monitors hours for Affordable Care Act compliance.
• Perform additional duties as required.

QUALIFICATIONS AND EXPERIENCE

• Degree in accounting, business administration or related area preferred; or equivalent combination of education and work experience;
• Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level;
• Working experience of payroll tax at the federal, state and local levels;
• Experience in higher education preferred;
• Experience with HR / Payroll Colleague a plus but not required;
• Excellent communication, interpersonal and problem solving skills;
• Ability to handle confidential information with discretion and professionalism;
• Excellent organizational skills and the ability to handle multiple priorities;
• Ability to work effectively with a diverse faculty, staff and student population.

WORK ENVIRONMENT

This job operates in a professional office and college campus environment. The noise level in the work environment is usually moderate.

The employee is occasionally exposed to outside weather conditions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this Job, the employee is regularly required to maintain a stationary position, use a computer and other office equipment, and communicate effectively in person, by phone, and virtually.

Frequent interaction with others, including staff, faculty, students and third parties is required. The employee may occasionally be required to move files or other objects weighing up to 25 pounds, including from low and high places.

The ability to move around within the office and between buildings on campus, attend off-site meetings and events, and travel between Ford Campus site to Taubman Center site are required.

CCS will make reasonable accommodations that will allow individuals with disabilities to perform the essential functions.

ABOUT CCS

The College for Creative Studies (CCS) is a nonprofit, private college accredited by the Higher Learning Commission and authorized by the Michigan Education Department to grant Bachelor's and Master's degrees.

CCS, located in midtown Detroit, strives to provide students with the tools needed for successful careers in the dynamic and growing creative industries.

CCS fosters students' resolve to pursue excellence, act ethically, engage their responsibilities as citizens, and learn throughout their lives.

With world-class faculty and unsurpassed facilities, students learn to be visual communicators who actively use art and design toward the betterment of society.

The College is a major supplier of talent to numerous industries, such as transportation, film and animation, advertising and communications, consumer electronics, athletic apparel, and many more.

Its graduates are exhibiting artists and teachers, design problem solvers and innovators, as well as creative leaders in business.

To Apply

Applicants are encouraged to apply immediately. The search will close when a suitable candidate is hired. Interested candidates should submit the following in PDF format : Resume and a letter of application should be submitted to : email protected

The College for Creative Studies, a leading college of art and design, represents a community composed of individuals with many perspectives, personal experiences, values, identities and worldviews and we value the diversity this brings to our organization.

CCS is an Equal Opportunity Employer committed to a diverse and inclusive workforce. We consider applicants for all positions without regard to age, race, color, national origin, religion, sex, sexual orientation, gender identity, marital or veteran status, disability or any other legally protected status.

The College for Creative Studies subscribes to the principle of equal opportunity in its employment, admissions and educational practices and strives to provide an environment and workplace free from unlawful harassment or discrimination.

Diversity, Equity and Inclusion are part of our Core Institutional Values and we encourage applications from all individuals.