Executive Assistant
Executive Assistant - Boston, MA - Hybrid - Up to $90k
This Robert Half client company is a Private Equity firm in search of an Executive Assistant to join their team in Boston, Massachusetts.
The selected candidate will be responsible for supporting 6 Partners for a variety of tasks, including maintaining calendars, arranging travel, and managing office supplies.
This role also involves planning and coordinating corporate events, preparing expense reports, and handling special projects as requested.
This position is Hybrid in office 4 days a week with Fridays off (If there are no in person meetings) it also has great benefits including 100% coverage for Medical and Dental Insurance, daily free lunches, and 15% contribution to a retirement account after 1 year of employment.
Responsibilities :
- Manage and update multiple calendars, schedule appointments, and set up meetings using various digital platforms
- Coordinate and track extensive travel arrangements for various team members
- Prepare and process expense reports using Concur software
- Oversee general office management tasks, including handling mail, maintaining office supplies, and ensuring general office upkeep
- Assist in the planning and execution of annual meetings and corporate outings
- Act as a tenant contact for property management related items
- Prepare and distribute weekly staff meeting agenda and supporting documents
- Undertake special projects and other tasks as requested by the team
- Maintain a high degree of confidentiality in handling company matters
- Utilize Microsoft Office Suite (PowerPoint, Word, Excel, Outlook) and Concur for various tasks.
Keys :
- Minimum of 3+ years of experience
- Proficient in Calendar Management and Office Administration
- Experience in Arranging Travel and Book Travel Arrangements
- Familiarity with Concur preferred
- Proven ability to handle Expense Reports
- Demonstrable skills in Event Planning and Special Event Planning
- Excellent written and verbal communication skills
- Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint.
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