Business Support - Administrator

Ashland Specialty Ingredients, GP

Business Support / Administrative Assistant

Are you the kind of person that is always thinking, sketching, seeking, and adjusting? Who needs to understand how things work and then figure out how they can work better?

Are you a passionate, tenacious, solver who loves to work with others who share your drive? Are you positive, constructive, and ingenious?

Are you always solving? Then we’d like to meet you and bet you’d like to meet us.

Ashland has an exciting opportunity for a Business Support Assiciate Administrative Assistant to join our Ashland Specialty Ingredients’ AquariusTM Film Coatings business at our Wilmington, Delaware plant.

This is a very visible, significant role within the Company. This position will report to the Plant Manager.

The responsibilities of the position include, but are not limited to, the following :

• Maintain compliance with all health, safety and environmental procedures and guidelines.
• Provide administrative support to site personnel
• Track and approve weekly timesheets
• Track Quality documents review due dates, write and revise standard operating procedures
• Maintain limit access document storage for batch records and quality records, including disposal
• Maintain training records and equipment life cycle files
• Initiate on-boarding or transfer from temp to permanent (a-number, computer access), I-9 form
• Coordinate uniform rentals
• Purchase rubber boots, respirator, and provide guidance on how to acquire safety shoes and safety glasses (if needed)
• Access with computer sign on and benefits
• Liaison with HR and IT for new hires, and for non-routine plant issues
• Maintain routine indirect production supplies
• Maintain office supply inventory
• Coordinate vendor visits
• Support Bridgewater Facilities Group
• Back-up to Wilmington Facilities Group administrative personnel
• Create annual blanket purchase orders
• Create check requests for regulatory agencies and other vendors as required
• Create necessary purchase orders and process invoices (review for accuracy)
• Provide data for month end close
• Provide monthly production and employee hours
• Coordinate safety group meetings track safety training
• Reconcile issues with Cintas
• SAP Material transactions :
• Issue and track work orders as required
• Close out Capital projects
• Other duties as assigned

In order to be qualified for this role, you must possess the following :

The following skill sets are preferred by the business unit :

• Associates degree in an administrative / business background.
• Ability to interface well with employees involved in manufacturing, quality control and members of site Leadership Team.
• Understanding SAP transactions, purchasing, delivery processor and receiving processor roles is preferred
• An understanding of the requirements of cGMP and their application.

Must be authorized to work in the US.

Third party recruiters and agencies ( Agency ) should not contact employees of Ashland or its subsidiaries directly. Any resumes sent by an Agency to a hiring manager, recruiter or submitted to Ashland’s career portal are considered unsolicited and property of Ashland.

Ashland will not pay a fee for any placement resulting from the receipt of an unsolicited resume, unless the A gency has a signed contract with Ashland’s Human Resources / Procurement department in advance of submitting a candidate for consideration.

Verbal and written approvals will not be considered a valid contract for service.