Administrative Coordinator

Do you want to create a world where cancer is prevented or cured, and every survivor is healthy?

Conquer Cancer, the ASCO Foundation raises funds to accelerate breakthrough research for every type of cancer, while sharing and supporting the vision of the American Society of Clinical Oncology (ASCO), the world's largest professional society for people who work in cancer care.

Conquer Cancer's community of staff, donors, and affiliate organizations work to support research that delivers better treatments and cures and provides the vital resources and programs needed to deliver the highest quality, equitable patient care around the world.

ASCO is a flexible, high-performance membership organization where employees collaborate to support our mission through evidence, care, and impact.

Together with Conquer Cancer, the ASCO Foundation, we foster a culture that prioritizes customer-centricity, emphasizes teamwork, commits to quality, and values inclusion.

Our culture, ASCO Works - Our Way of Working, has long enabled workplace flexibility and embraced technology to help us achieve balance.

ASCO offers competitive salaries, an excellent benefits package, and opportunities to participate in professional development programs.

To learn more about Conquer Cancer, click here . To learn what it's like to work at ASCO and Conquer Cancer, click here .

Who we are looking for :

Are you looking for an exciting administrative opportunity in a dynamic organization? If so, we have the opportunity to for you!

Conquer Cancer, the ASCO Foundation has a dynamic opportunity for an administrative professional to successfully contribute and support the Executive Office and Governance & Events Division in the role of Administrative Coordinator.

This role is an integral part of the team, responsible for providing responsible for providing administrative, logistical and operational support.

If you are looking for an exciting opportunity to utilize your administrative skills while making an impact, then we want to hear from you!

This position is hybrid, with a primary location in Alexandria, VA. We anticipate the hire to be onsite approximately 3-4 days per week.

Responsibilities

Support daily operations by performing an array of administrative tasks, including but not limited to managing calendars, generating correspondence, agenda preparation, creating PowerPoint presentations, taking minutes, maintaining database and archives.

Maintain confidential and sensitive information with discretion.

Proactively manage calendar s .

Schedule and coordinate meetings, develop and provide participants with pertinent background materials to include objectives , agendas, and all relevant materials to be reviewed in preparation of meetings.

Assist with onsite and virtual meetings, to include but not limited to, A / V, catering, creating nametags, event materials, minutes and pre and post meeting action items

Complete expense reports and r econcile monthly business-related expenses for corporate credit card .

Complete expense reports for Board members.

Coordinate end-to-end travel arrangements, including hotel accommodations, directions, commuting time, ground transportation, and other travel logistics .

Assist in the Committee Appointment process, including drafting and sending appointment packages, scheduling Committee meetings for the year, monitoring Committee member acceptances, and tracking Conflict of Interest form completion.

Serve as Onboarding Coordinator for new hires, maintain org charts and other onboarding documents.

Coordinate with Facilities for onsite office needs.

Provide research and support for special projects , as needed .

Required Education and Experience

Bachelor's degree in related field or equivalent years of experience

2-3 years of prior relevant work experience

Proficiency in Microsoft Office software (Excel, Word, PowerPoint)

Preferred Education and Experience

Familiarity with database and virtual meeting software (Zoom, Teams)

Competencies

Excellent communication skills , including written, with the ability to clearly convey and receive information

Ability to write sound, concise and detailed documents

Strong problem-solving skills with a bility to identify issues and find creative, effective solutions

Excellent time management skills with a proven ability to work on multiple tasks simultaneously, meet deadlines, prioritize, and multi-task

Ability to act with integrity, professionalism, and confidentiality

Strong organizational skills and high attention to details and accuracy

Sound judgment skills with analytical skills

Strong interpersonal and relationship building skills

Ability to work across multiple departments / teams

Ability to work with diplomacy and maintain conf idence where required

ADA / Physical Requirements

E xtended periods seated or standing at a desk.

High use of computer and other office technology equipment.

Travel

1-5 days / yr

Work at ASCO HQ

Staff are expected to perform work in-person at ASCO HQ as responsibilities dictate and / or upon their manager's request.

Generous Benefits Package :

• Hybrid Work Environment
• Open Leave Policy
• Paid Family Leave
• 13 Paid Holidays per Calendar Year
• Staff Appreciation Days
• 401(k) : 7.5% Employer Contribution
• Medical / Dental / Vision
• Employee Assistance Program
• Fertility and Family Forming
• Healthcare Concierge
• Flexible Spending Account(s)
• Healthcare Savings Account
• Disability and Life Insurance

The American Society of Clinical Oncology (ASCO) is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

At ASCO and Conquer Cancer,, our goal is to foster and encourage a diversity of thought, experience, and background in our workplace.

Our organizations' culture is multi-dimensional, and we encourage our employees to leverage their unique perspectives and ideas.