Accounts Payable Administrator

Come work for OHM Advisors, the community advancement firm.

With the singular mission of Advancing Communities, our diverse, 700+ member team works collaboratively across multiple service areas including architecture, engineering, planning, surveying, and construction engineering.

We are a team of experts with individual specialties working together, driven to make a difference through people-focused problem solving, design and ideas.

In everything we do, we put people first. We create places for communities of people that help solve a problem and drive them forward advancing the whole community today and well into the future.

What You'll Contribute to OHM Advisors

As the Account Payable Administrator, you will bring the experience of completing the full accounts payable process along with an understanding of general accounting practices.

You will utilize your experience in processing invoices, reconciling accounts, and maintaining / building vendor relations to assist our finance department as our firm continues to grow.

Your Responsibilities

Invoice Coding and Approval :

• Routing invoices for approval, matching them to purchase orders, ensuring accurate coding, performing check runs, and submitting miscellaneous payments.
• Confirming proper coding down to the appropriate level and troubleshooting incomplete paperwork.
• Resolving vendor issues and monitoring accounts for payment updates.

General Accounting & Administration :

• Create and maintain vendor records, obtain and manage W-9s & insurance certificates, and address vendor inquiries.
• Support subcontractor invoice coding, monitor early payment discounts, and maintain a consistent payment schedule.
• Document and implement AP processes, ensure proper recordkeeping, and provide supporting documentation for audits.

Statement Reconciliation :

• Provide monthly reconciliation of receipts and charges against fuel card statement for all company vehicles.
• Reconcile monthly office supply accounts for each office location, verify receipt of goods, and invoice copies against various vendor statements.
• Verify coding, import and process monthly credit card statements for all company cards.

Requirements

Education, Experience & Licensure :

• Bachelor’s degree in accounting.
• Minimum of 3 years of experience in an accounting role, payables and purchasing experience.

Technical Skills :

• Ability to learn and work within an ERP software for invoice processing.
• Possess knowledge of accounts payable and general accounting procedures.
• Ability to maintain and grow vendor relationships.
• Must be proficient in basic office software applications needed to perform the role (Word, Excel, Adobe, Outlook).
• Should possess strong attention to detail, organizational skills, time management and workload efficiency skills.

What We Offer

Our staff is our greatest asset. We continuously strive to provide tools, mentorship, and resources to help foster a healthy work-life balance.

You can read about some of our self-designed career advancement and enrichment programs, like OHM Wellness, OHM Grad School, and OHM University, on our

OHM Advisors is proud to offer a comprehensive benefits package to meet the diverse needs of our employees. Depending on your employment status, we offer;

medical, dental, vision, life insurance, short / long term disability, both HSA & FSA plans, profit-sharing, traditional & Roth 401(k) plans, paid holidays, and paid time off.

OHM Advisors is an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

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