Accountant II – Tenant & Property Accounting

Accountant II Tenant & Property Accounting

Houston, TX 77057

Contract

GENERAL SUMMARY

Responsible for supporting a variety of routine accounting functions such as calculating account balances, balancing accounts and reviewing aged trial balances for resident receivables.

Reports to the Senior Budget & Financial Analyst.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Reconcile Daily Cash Receipts to Elite system.
• Reconcile Tenant Receivables by development to General Ledger control account on a monthly basis.
• Prepare journal entries necessary to reconcile tenant receivables to the General Ledger.
• Edit the excess utility detail charges by tenant for all developments having electric and gas sub-meters, including editing the meter readings supplied by maintenance department to identify questionable usages / readings, on a monthly basis.
• Prepare resolution for write-off of uncollectible accounts of vacated tenants who maintain balances due and do not respond to attempts to collect, on a quarterly basis.
• Perform approval and final processing of vacated residents, on a daily basis.
• Review on-site managers transactions for errors, on a daily basis.
• Perform analysis and reviews of Tenant Receivables for General Ledger.
• Endorse checks for Payroll, Accounts Payable and Housing Choice Voucher Program mechanically, as needed.
• Assist with entry of month-end accounting from properties.
• Backup for Payroll and Bank reconciliation Accountant.
• May be required to perform duties associated with any of the areas of accounting in the Finance Department.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of generally accepted accounting principles, general ledger, payment processing, data entry etc.
• Knowledge of the budget development and management principles.
• Knowledge of the principles and practices of government financing.
• Knowledge of job related financial accounting software.
• Skill in the analysis of problems and the development and implementation of solutions.
• Skill in the preparation of clear and precise administrative and financial reports.
• Skill in oral and written communication.
• Possess organizational skills.

COMPLEXITY / SCOPE OF WORK

• The employee performs a wide variety of routine and repetitive tasks. The course of action is determined primarily by established procedures and regulation.
• Decisions regarding unusual circumstances are made in conjunction with the Supervisor and / or Vice President of Fiscal & Business Operations.

GUIDELINES

The employee refers to the Client’s and HUD guidelines and to computer accounting applications manuals in performing work.

These guidelines cover most job-related situations although the employee occasionally is required to use independent judgment in making decisions.

If guidelines do not cover a situation, the employee consults the supervisor or makes a decision based on the circumstances.

SUPERVISORY CONTROLS

• Employee does not have direct supervisory responsibilities.
• The employee receives direction and guidance from the Senior Budget Analyst and the Vice President of Fiscal & Business Operations.
• Methods of accomplishing work are generally at his / her discretion.
• Routine duties are initiated by the employee without supervisory direction.
• Instructions to the employee may be general or specific in nature.
• Problems or situations not covered by instructions are usually referred to the Senior Budget & Financial Analyst for resolution.
• The employee’s work is reviewed occasionally for accuracy, completion and compliance with policies and procedures.

PERSONAL CONTACTS

The employee has regular contact with executive employees, other Client employees, board members, and residents.

Intermittently, the employee has contact with regulatory agency personnel and personnel from other Authorities, state and local agencies, contractors and business firms.

The purpose of these contacts is to facilitate communications between executive staff members and other employees and persons outside the Client.

PHYSICAL DEMANDS / WORK ENVIRONMENT

• Level of manual dexterity sufficient to allow for operation of a computer keyboard, computer mouse, telephone, facsimile machine, calculator, etc.
• Ability to move, handle, or lift small objects around desk area, e.g. files, computer printouts, reports, calculator, pencils, legal pads, etc.
• Work is principally sedentary, at a desk, but may involve some physical exertion, such as kneeling, crouching, or lifting to obtain files, records, supplies and materials.

MINIMUM QUALIFICATIONS

• Graduate from an accredited four-year college or university with major course work in accounting, or related field required.
• Two (2) years of experience in HUD or regulatory matters or four (4) years related work experience.
• Any equivalent combination of education, training, and experience, which in the sole determination of the Client, constitutes the required knowledge and abilities.
• Accounting background with experience in general ledger, payment processing, data entry.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.

They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.