Job Title : Executive / Personal Assistant
Location : Woodmere, NY
Salary : $80k - $120k + Benefits
A rapidly growing, successful healthcare organization is seeking a highly organized and proactive Executive Assistant to support their C-suite executives in both their professional and personal tasks.
Key Responsibilities :
- Executive Support : Provide comprehensive administrative support to the C-suite, including managing email correspondence, scheduling meetings, and maintaining their calendars.
- Travel Arrangements : Handle all aspects of executive travel, from booking flights and hotels to making restaurant reservations, ensuring seamless and efficient trips.
- Special Projects : Oversee and manage specials projects for the executive team.
- Office Management : Oversee the day-to-day operations of the office, including ordering and monitoring office supplies and managing food orders (snacks, lunches, etc.).
- Vendor and Maintenance Management : Coordinate with maintenance staff and external vendors to address office maintenance needs, ensuring a safe and comfortable work environment.
- After-Hours Availability : Be available after hours as needed to address urgent matters and support the C-suite during evenings and weekends.
Qualifications :
- Proven experience as an executive assistant or in a similar role, preferably supporting high-level executives in the healthcare industry.
- Proficiency in Microsoft 365 applications, with a strong emphasis on Outlook for email and calendar management.
- Exceptional organizational and multitasking skills, with the ability to juggle multiple projects, meetings, and trips simultaneously.
- A high level of discretion and the ability to handle confidential healthcare information with sensitivity.
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