TMD - Contract Specialist V

TMD - Contract Specialist V(00041723)

Organization

TEXAS MILITARY DEPARTMENT

Primary Location

Texas-Austin

Work Locations

Camp Mabry Training Site2200 W 35th STREETAustin78703

Business and Financial Operations

Employee Status

Regular

Schedule

Full-timeStandard Hours Per Week : 40.00

Travel

Yes, 5 % of the TimeState Job Code : 1986Salary Admin Plan : BGrade : 24

Salary (Pay Basis)

5,167.00-8,463.00(Monthly)

Number of Openings

Overtime Status

Non-exempt

Job Posting

Apr 19, 2024, 10 : 11 : 38 AM

Closing Date

Ongoing

Description

APPLICATIONS SHOULD BE COMPLETED ONLINE THROUGH CAPPS RECRUIT AT :

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS : Applicants may submit applications through Work In Texas (WIT), however, applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position.

In order to complete the supplemental questions, please register and / or login to CAPPS Recruit and access your profile.

Go to CAPPS Recruit to Sign In (Link : )

Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed.

If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

NOTES TO THE APPLICANT :

TMD State Employees support the Texas Military Department by delivering critical services that enable the agency to meet its strategic goals.

Your work will contribute to the support we offer our Texas National Guard members, thereby multiplying their capability to serve at home and abroad as missions dictate.

The Texas Military Department provides a benefits package that includes, but is not limited to :

• Health insurance benefits (employee premiums are covered at 100%, family premiums at 50%)
• Optional Vision, Dental, Life, and Disability insurance at competitive rates
• Generous paid vacation, sick leave, and State and Federal holidays
• Defined benefit retirement structure known as a cash balance benefit, with a state match equal to 150% of the account balance at retirement and guaranteed earnings of at least 4% annually
• Additional voluntary retirement savings programs (Texa$aver 401(k) and 457 programs)
• Flexible spending account options for medical and childcare expenses
• Potential for modified work schedules including flex, compressed, or telework (position dependent)
• Free access to Camp Mabry Museum and historical structures
• Robust free training access through Texas Military Department’s Web-Based Learning Program
• Expansive Employee Assistance Program and complimentary counseling services
• Employee Wellness and Physical Fitness Programs

Military membership is not required for this position.

ABOUT US :

Our Agency : The is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the , the and the .

Our Vision : America’s premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.

Our Mission : Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.

BRIEF POSITION SUMMARY

Performs highly advanced (senior-level) contract management work for the agency. Work involves overseeing the execution and administration of contracts by defining Statement of Work (SOW) and specification requirements, awarding, and monitoring established contracts.

Prepares procurement and contract documents, maintains contract records of items purchased, received, prepared, and issued.

May assign and / or supervise the work of contract specialist and / or purchaser and other staff. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgement.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

• Oversees purchasing and contracting for goods and services.
• Reviews and / or oversees the review of requisitions for completeness, accuracy, and compliance before processing invitations for bids.
• Monitors legal and regulatory requirements related to contracting and purchasing.
• Determines the most applicable and cost-effective procurement method for obtaining goods and services.
• Expedites Centralized Accounting and Payroll / Personnel System (CAPPS) requisitions as required and researches vendors for goods and services.
• Coordinates and resolves contracting and purchasing-related issues with requestors and agency staff.
• Reviews and processes assigned requisitions.
• Assists Management with assigning of requisitions.
• Prepares Pricing Requests (PR), Invitations for Bid (IFB), Request for Proposal (RFP), Request for Offer (RFO), and Request for Qualification (RFQ).
• Conducts vendor research for goods / services and monitors contracts for vendor performance.
• Responds to phone and email requests from requesters and staff related to processing status of requisitions, purchase orders, and delivery of goods / services.
• Interacts with requesters concerning delivery, specifications, and other matters concerning products / services from vendors.
• Ensures the Historically Underutilized Business (HUB) program is utilized to award purchase orders / contracts to eligible HUBs to meet the statewide HUB goals in the applicable categories.
• Assists in overseeing and coordinating the agency’s Statewide HUB Program.
• Reviews and approves respondents' HUB Subcontracting Plan (HSP) for contract bids / proposals and participates in pre-proposal conferences.
• Assists in reviewing and maintaining the monthly Progress Assessment Report (PAR) forms and ensures compliance with submitted HSP.
• Assists in determining and coordinating internal and external training programs and outreach for the recruitment and retention of HUBs.
• Attends work regularly and observes approved work hours in accordance with agency state employee policies & procedures handbook.
• May be required to perform duty in support of national emergencies, disasters, missions, and other requests to include holidays, evenings, and weekends.
• Performs related duties as assigned.

WORK HOURS : Monday Friday, 8 hours a day, 40 hours a week

Qualifications

MINIMIUM QUALIFICATIONS

EDUCATION

Graduation from an accredited four-year college or university is required (see substitution).

PREFERRED EDUCATION

Graduation from an accredited four-year college or university with major course work in business, public administration, financial management or related field is preferred.

SUBSTITUTION

Additional years of experience in procurement and contracts of goods and services may substitute for required education on a year-per-year basis.

EXPERIENCE

• 5 years of experience in contract development or evaluation work is required.
• Experience using Microsoft Office to include Outlook, Word and Excel is required.
• Experience developing spreadsheets using MS Excel and Access is also required.

PREFERRED EXPERIENCE

• 8 years’ experience in procurement and contracts of goods and services is preferred.
• Minimum of one year of supervisory experience is preferred.
• State of Texas experience with procurement (purchasing and contracting), including contract negotiations is preferred.
• Knowledge of CAPPS Financials, USAS, or similar financial systems that support procurement or contract administration activities is preferred.
• Experience with major maintenance, renovation, and construction contracts is preferred.
• Experience with HUB contracts and procurement at a State of Texas governmental entity is preferred.
• Experience with participating in marketing, outreach, networking, or promotional initiatives.

REGISTRATION, CERTIFICATION OR LICENSURE :

• Certified Texas Contract Developer (CTCD) (formerly Certified Texas Procurement Manager) and / orCertified Texas Contract Manager (CTCM) is required (or must be obtained within 12 months of employment date).
• Valid driver's license is required.*If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident.

A satisfactory driving record is required for operating state or personal vehicles to conduct agency business.

OTHER REQUIREMENTS :

Selected candidate must pass federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting.

New employees must complete and sign the Office of Personnel Management (OPM) Form SF85. Completed forms are submitted to the OPM for the background investigations.

The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired.

The Texas Military Department participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.

Upon hire with the State of Texas, males between the ages of 18 through 25 must provide proof of registration or exemption with the Selective Service.

For further information, visit the Selective Service website at .

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of :

• State of Texas contract monitoring, purchasing and procurement rules, regulations, policies, procedures, and processes, including the HUB Program;
• contract and purchasing sources, prices, market factors, and product characteristics;
• Comptroller Texas Administrative Rules (TAC), regulations, and policies; and
• Texas Government Codes (TGC) for procurement and contracting operations.

Skill in :

• writing contract specifications, deliverables, and terms and conditions;
• handling multiple tasks simultaneously;
• managing conflicts priorities and demands;
• using Access, Excel, Word, USAS, CAPPS, and other automated procurement systems or databases;
• planning and coordinating work assignments to effectively meet frequent and / or multiple deadlines;
• effective written and verbal communications, including preparing and delivering complex reports, presentations, bid proposals and specifications, and policies; and
• providing quality customer service.

Ability to :

• make critical decisions;
• plan, prioritize, and schedule;
• facilitate and communicate effectively;
• assemble information and materials into logical order;
• pay attention to details;
• maintain system of adequate record keeping;
• prepare reports within the required timeline;
• interpret policies, procedures, and regulations;
• evaluate bids;
• work effectively in high pressure situations;
• work effectively in a professional team environment; and
• work in a military environment.

PHYSICAL / WORKING CONDITIONS

Work is typically performed in a sedentary office setting involving sitting, standing and walking to perform job duties.

Work requires extensive use of a personal computer and telephone. This position may periodically require the ability to lift, carry, move and / or set up equipment and materials that weigh up to 25 pounds.

Requires the ability to travel up to approximately 10% of the time.

MILITARY EMPLOYMENT PREFERENCE If you qualify for a Military Employment Preference, it is mandatory that you provide the required documentation at the time of applying.

Documentation must be provided before a Veteran Employment Preference can be granted.

Currently Serving U.S. Armed Forces or Texas National Guard - Statement of service memo

Veteran DD Form 214 (or Equivalent)

Disabled Veteran - VA Civil Service Preference Letter

Spouse of a member of the United States Armed Forces or Texas National Guard serving on active duty Marriage certificate and verification of duty status (active duty orders, PCS orders, statement of service)

Spouse of a veteran if the spouse is the primary source of income for the household and the veteran has a total disability rating based either on having a service-connected disability with a disability rating of at least 70 percent or on individual unemployability Marriage certificate, VA Civil Service Preference Letter indicating disability rating, and documentary proof of income

Surviving Spouse of a Veteran who has not remarried - Marriage certificate and DD Form 1300

Orphan of a Veteran who was killed during active duty Birth Certificate and DD Form 1300