Office Manager

Overview

Responsible for all plant administrative activities to include : AP / AR, purchasing, P / R, inventory management / reconciliation, annual budget development and cost control / analysis functions.

Provide accurate, on-time bi-weekly forecasts. Monitor / assist others in correct procedures / transactions via SAP, Sarbanes-Oxley, G-Commerce and other IntraGraham functions.

Provide leadership in the following areas either directly or through subordinates :

• Financial
• Ensure compliance to internal controls.
• Execute office management in compliance with Corporate Administrative policies and procedures.
• Comply with Corporate monthly closing schedule.
• Assume responsibility for integrity of JIT Inventory system input.
• Execute monthly physical inventory; Prepare variance explanation.
• Process credits prior to month-end; Crosscheck credits with returned product log in shipping office.
• Minimize and ensure accuracy of month-end accruals and closing according to Guidelines.
• Monthly and weekly forecasts
• Manage assigned accounts to meet monthly-restated budget.
• Prepare month end reports as assigned.
• Assist with Yearly budget.
• Plant Administration
• Implement systems to ensure document control.
• Implement centralized, locked filing system.
• Production Control
• Accuracy of Bill of Materials components and usage factors.
• Verify monthly sales and production.
• Implement systems to audit daily production and sales input.
• Meet corporate closing schedule.

4. Accounts Payable / Accounts Receivable

• Generate purchase orders for office supplies, etc
• Tracks all purchase orders, receipts and invoices
• Monitor cost allocation to correct account numbers
• Post goods for customer daily shipments

5. Payroll

• Check reported time for accuracy
• Enter and reconcile weekly payroll hours
• Report weekly hours for temp employees to agencies
• Enter temporary hours into system
• Reconcile temporary hours to invoices and process for payment

6. Human Resources

Process employment applications; complete employment verification, administer drug testing and background check for prospective new employees;

maintain applicant flow log.

• Set up and maintain all personnel files and record changes on all employee status as necessary. Forward completed documents to corporate for processing.
• Administer disability, workers’ compensation and unemployment programs; maintain OSHA log.
• Complete monthly reporting including organization charts, new hire and termination, staffing report, and others as requested.
• Ensure compliance with policies and procedures and answer questions when necessary in a timely manner.
• Assist in the recruitment and orientation.

7. Misc.

• Open and distribute mail
• Separate bills of lading and maintain control files of BOLs
• Copy and fax support. Maintain paper supplies in machines
• Maintain office supplies, office equipment, vending service
• Manage outgoing mail and overnight shipments

8. Perform other similar or related duties as requested or assigned.

Qualifications

High School Diploma or Equivalent

2 5 Years

MS Office / Intermediate Skills

SAP a plus

Manufacturing or Distribution experience highly desired

Must be able to multitask, work independently

Strong initiative, energetic, excellent people skills

Compensation Statement

The expected salary range for the position described in this posting is made in accordance with the legal mandates of certain jurisdictions within the United States.

The final agreed-upon compensation is based on individual qualifications and experience.

Benefits Statement

Benefits include medical, dental, vision and basic life insurance. Employees are able to enroll in the company’s 401K Employee Saving Plan and may participate in its Employee Wellness Program.

Employees will also receive paid time off in accordance with company policy and state law requirements.