EXECUTIVE ADMINISTRATIVE ASSISTANT

Job Description

Job Description

About our Company

Ponte Family Estate Winery opened in 2003 and is a California based company operating in the heart of the Temecula Wine Country.

We have been farming our vineyards since 1984 and are a real working winery, growing and producing over 20 estate grown varietals within certified sustainable facilities.

We are located right next to our Four Diamond, 90 room, boutique hotel Ponte Vineyard Inn. We are surrounded by 300 acres of mature vineyards and views of rolling hills.

We are a short drive from most of Southern California and enjoy hosting folks who want a break from city life. Our guests visit us seeking a relaxing day or overnight stay in the country.

We have become the benchmark for great service among Temecula wineries. Our associates are dedicated to delighting guests by providing excellent hospitality and serving great wine and food in a beautiful environment.

Job Summary :

The Executive Administrative Assistant is responsible for providing high-level administrative support and managing the schedule and communications for a key company executive.

Compensation : $25.00 - $27.00 DOE

Schedule :

• 24 - 40 hours per week
• Tuesday, Wednesday, Thursday OR Monday - Friday

Duties / Responsibilities :

• Providing administrative assistance, including writing and responding to emails, drafting letters and memos, and preparing communications on executive’s behalf.
• Managing the executive’s calendar, including making appointments and prioritizing the most time sensitive matters.
• Organizing meetings, including scheduling, sending reminders, and preparing necessary materials and reports.
• Arrange travel and provide transportation for executive, as needed.
• Attending meetings with or on behalf of executive, taking detailed notes.
• Following up with departmental managers and employees on various matters at the direction of executive.
• Performs various office tasks including maintaining records, preparing documents, ordering supplies, filing, scanning, and creating reports.
• Running errands, as needed.
• Compiling and electronically organizing various business records and documents for multiple entities.
• Maintain professionalism and strict confidentiality with all materials.
• Perform other duties as assigned.

Required Skills / Abilities :

• Highly detail-oriented and organized.
• Strong verbal and written communications skills.
• Exceptional organizations skills and ability to multitask.
• Time management and ability to meet deadlines.
• Confidentiality is a must.
• Proficient with Microsoft Office Suite with Advanced Excel.
• Proven ability to work both independently and collaboratively.
• Education and Experience :
• Bachelor’s degree in business administration preferred.
• Minimum 2 years of related experience required.

Physical Requirements :

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.

Company Standards :

• Understand the Ponte Values, and Service Standards.
• Ensure the safety of guests and associates.
• Follow the environmental standards set by the Company
• Treat all associates and guests in a respectful manner.
• Exhibit integrity (honesty and truthfulness).
• Perform any other duties as required by your Manager.
6 days ago