CIP PMT Scheduling Manager

Job Description

Job Description

Description : JOB SUMMARY :

JOB SUMMARY :

Under the direction of, and in collaboration with the Program Controls Manager, the Scheduling Manager leads and manages the development, maintenance, and reporting of the Master Schedule for the Capital Improvement Program, as defined in the Program Procedures Manual.

ESSENTIAL DUTIES / RESPONSIBILITIES :

• Program WBS structure development and maintenance, including ensuring the CIP Master Schedule includes pertinent summaries of the schedules for each project in the CIP Program
• Develops and maintains the Master Program Schedule (MPS) in Primavera P6 (P6), including :
• Resource loading and leveling at the program level, particularly cost loading.
• Responsible for establishing baseline schedules and for managing the baseline schedule change management process.
• Incorporates in the MPS summary-level project information provided by Project Managers (PM), Design Consultants (DC), and Construction Contractors (CC)
• CD Milestone updates and reporting (monthly)
• Update project data in PMIS
• Coordinate with CM and Contractors for schedule updates in construction
• Detailed review of contractor’s schedule and cost in Construction Phase
• Reporting milestones and progress against the same
• Supports CIP Program Controls Manager (PMT PCM) in obtaining, reviewing, vetting, and updating project cost loading in MPS, and reflecting same in CIP Master Schedule
• Supports PMT PCM in periodically reconciling P6 cost data to the Oracle system
• Manages the CIP Program’s Baseline schedule and budget change process
• Assist PMT PCM in producing program monthly progress reports ad ad-hoc reports.
• Produce and maintain CIP monthly cashflow and variance report
• Create and maintain PMIS dashboard reporting and produced the data required to sustain such reporting.
• Be cross-trained and provide gap support for select CIP PMT administrative roles when dedicated administrative staffs are on leave.
• Develops program-level procedures for Project Controls functions, including periodical review and updates of PPM11 as required.
• Assist in the monthly close of cost from the clients

Provide backup support for SharePoint administration tasks including :

• Create new SharePoint PMIS user accounts
• Create new SharePoint PMIS Project Sites
• Manage the update and maintenance of staff access and workflow user groups.
• Update and monitor security features and technical processes.
• Managing oversight of individual project site security access
• Managing technical support for all SharePoint issues.

Additional tasks delegated from CIP PMT Program Controls Manager during the transition to a new PMIS (Kahua). Assist in the transition to the new system, including supporting data transfers from SharePoint as follows :

• Transfer of files from existing SharePoint site to new system as required.
• Working with functional teams to define required workflows.
• Help to ensure that new projects are set up in the new system.
• Populate, test, and train personnel as required.
• Gain understanding of system administration task required by the new system.
• Monitor, or manage others in monitoring and resolving issues raised by users of the new system including staffing the Help Desk.

Requirements :

EDUCATION : Bachelor (4 Year) Degree in Construction Management, Engineering or related field preferred

EXPERIENCE :

• Significant Schedule Management work on Capital Programs of at least $200MM
• 3 years of document control experience supporting engineering or construction projects
• 5+ years experience in Scheduling
• 1 year of experience in SharePoint
• Strong technical, organizational, and coordination skills.
• Must be able to effectively interact with customers, vendors, and other team members on the telephone and in person

EQUIPMENT / SOFTWARE REQUIREMENTS :

• Primavera P6 Expertise Required
• Kahua experience is a plus!
• Proficient in MS Word, Excel, Outlook, SharePoint, and Access
• Viseo experience is a plus

WORK REQUIREMENTS :

This job operates primarily in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

PHYSICAL REQUIREMENTS :

The physical demands described here are representative of those that must be met to successfully perform the essential functions of the job.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions, provided such accommodations do not create an undue hardship for the Company.

This position requires sedentary work which involves :

• Sitting most of the time exerting up to 5 pounds of force occasionally and / or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
• Other physical activities may include lifting, using fingers (grasping, feeling), talking, hearing, reaching, standing, crouching, kneeling, stooping, and close visual acuity.
30+ days ago