Project Coordinator - Northern California

Job Description

Job Description

Project Coordinator – Help Us Build Signs That Shine

At AD / S , we’re more than just a signage company. We design and build the glowing monoliths that light up the skyline, the wayfinding systems that guide travelers, and the custom displays that bring brands to life. Behind every sign is a team that makes it happen — and we’re looking for a Project Coordinator to help keep it all running smoothly.

Position Overview

We are seeking a Project Coordinator to provide critical support to our Sales, Project Management, and Permitting teams. This role ensures that permits, documentation, and project details are properly managed, enabling the smooth production and installation of signage projects.

Key Responsibilities

Assist Project Managers in all phases of signage projects, from initiation to completion

Maintain and organize project files, documentation, and databases

Prepare meeting agendas, record minutes, and track action items

Support generation of project status reports and performance analysis

Track installation progress using PlanGrid and update Project Managers

Submit drawings to design boards and coordinate engineering requests

Review drawings and calculations for compliance with building codes

Manage permit requests, resubmittals, correction letters, inspections, and finalization

Coordinate with Compliance Team on signature requests

Prepare and manage shipping requests, including delivery confirmations

Maintain accurate data in Acumatica and assist with vendor / customer information requests

Process RFIs, sample requests, warranties, and close-out documentation

Assist with purchase order requests and production submissions

Create and submit installation work orders to the installation department

Perform other related duties as assigned

Qualifications

Strong organizational and planning skills with customer service orientation

Excellent verbal and written communication skills

High attention to detail and problem-solving ability

Positive attitude, persistence, and integrity

Ability to work independently and collaboratively in a fast-paced environment

Proficiency in Microsoft Office (Excel, Outlook, PowerPoint, Word)

Education & Experience

High school diploma (required)

2+ years of administrative experience

General knowledge of the construction industry preferred

Benefits

Medical, Dental, Vision, and Life Insurance

Paid vacation, sick time, and holidays

401(k) with company match (after qualifying period)

Anniversary and referral bonus program

Employee discounts

We are an E-verify employer. We conduct pre-employment drug and background screenings.