Project Service Advisor

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day.

That’s why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change.

We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life.

Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you.

Who are we looking for?

We are hiring a Project Services Advisor to be responsible for the accuracy and integrity of project data in all Management Information Systems and maintaining timely production of external client invoicing.

This position analyzes projects, financial performance, and provides support to Project Managers, Directors and Finance Manager to promote the financial success of projects

In an ever-changing world, it requires creativity and innovation to stay ahead.

We’re seeking the curious, those who are stimulated by fresh thinking and a desire to shape our communities in new, positive ways.

As part of a truly global team, working on complex and rewarding projects, you'll be at the forefront of driving change.

See what the power of commitment can do for you.

Working with an energetic and high performing team, this position offers a variety of work and will see you involved in :

This position can be based in any Southeast Office as it is a Hybrid role.

Client Invoicing :

• Distribute Prebills to Project Managers
• Preliminary review of prebill and communicate with PM
• Review / Input unit pricing data as required
• Produce accurate and timely client invoices (internal and external) based on contract / agreements
• Ensure all required backup documentation accompanies client invoices
• Mail / Email or upload all client invoices on various platforms when required
• Promote and establish point of contact with client’s accounting staff on invoicing matters
• Archive client invoices
• Document invoice acknowledgements

iConnect / BST Support

• Initiation of project setup form (PSF)
• Assist with W-9 Tax Form requests
• Document filing and linking in project sites
• Review project set-up to ensure accuracy related to contract / client authorization
• Review draft contract for invoicing terms, project costing, and other financial specifics such as, retention / retainer, budget allocations, charge rates or multipliers, unit pricing, etc
• Update / maintain client billing information and requirements as needed for invoicing
• Project financial data review, analysis of Budget & Backlog maintenance
• Review and maintain proper project costing for revenue recognition
• Reconcile project data and inactivate in BST
• Tracking unbilled effort, clearing variances and addressing labor multiplier based on Project Labor Terms

Accounts Receivable :

• Assist Accounts Receivable Specialist by providing billing data when necessary
• Assist Project Managers with collection calls on outstanding debts
• Update collection notes in BST when received

General Support

Perform internal project progress analysis and reporting

Assist Project Managers / Directors with review, tracking, and updates of specific Key Performance Indicators

• Document filing support in BST, iConnect, and Network Folders
• Account inputs and maintenance for clients and vendors in Salesforce
• Assist with subcontract contracting and vendor prequalification

What you will bring to the team :

• Minimum of five years accounting experience preferably with a professional services firm
• Minimum of two years experience with invoices, cost estimate spreadsheets and timesheets
• Proficient in Microsoft Office Suite including MS Word, MS Excel, MS Outlook, Adobe Acrobat
• Must have excellent verbal and written communication skills
• Strong editing / proofreading skills
• Ability to work independently, as well as with others
• Excellent interpersonal skills and ability to prioritize multiple
30+ days ago