Facilities Manager

We have an exciting opportunity to join our team as a Facilities Manager.

In this role, the successful candidate is responsible for supporting and coordinating all aspects of real estate development and facilities management functions for laboratory and research operations across the Medical Center with a focus on the off-campus portfolio.

In this capacity, the Facilities Manager shall be responsible for managing and coordinating laboratory and research facilities and space issues across the Medical Center and supporting the coordination of research relocations and new facilities planning for research.

The Facilities Manager will be the primary point person in the field for the investigators and other research tenants regarding day-to-day issues in the management of their space.

Working in a highly collaborative and matrixed capacity, the Facilities Manager will report jointly to the Vice President, Real Estate and Housing and the Senior Program Director, Research.

Job Responsibilities :

Create strong lines of communication with investigators and research leadership to facilitate a collegial team approach to project implementation.

Facility Operations and Maintenance : Managing day to day operations of all research facilities in multiple research facilities across the medical center, including East River Science Park, 180 Varick Street, 341 East 25 Street, and 227 East 30 Street, as well as research space in the Public Health Building, Bellevue, and the VA.

Building relationships with landlords in leased space and ensures appropriate support for tenant issues, enforcing lease provisions and requirements, as appropriate.

Managing emergencies that arise with respect to the facilities of the research laboratories of the medical center.Monitoring vendor maintenance responsiveness and overall performance, tracking maintenance calls through work order management system.

Supervising maintenance of facility infrastructure and mechanical equipment and ensures compliance with all regulations governing such equipment.

Developing annual budgets for space in the research portfolio and ensures property is managed within the approved expense budgets.

Maintaining appropriate documentation and records related to all supplies, vendors, contracts, and project work and Planning and ManagementSupervising laboratory research relocations, including assisting and guiding staff with resolutions related to space moves.

Supporting the planning and development of new research facilities.Ensuring improved efficiency in the use of research space within the medical center.

Participating in special projects and performs other duties as required.Project Management : Assisting Project Managers in the implementation of complex upgrades and installations, providing project management and / or technical consulting on complex projects.

Coordinating other capital projects, renovations, and equipment installations with RED+F project managers.Coordinating project requirements for shutdowns, tie-ins, and contractor access.

Ensuring coordinated systems interoperability through mutual cooperation with institutional personnel and outside vendors on specific projects.

Minimum Qualifications :

• Bachelors degree
• 10 years relevant, full-time experience in facilities management, real estate, planning and project management in the field of healthcare, life sciences, or a related area
• Strong planning and management experience, oral and written presentation skills, and highly-developed communication skills are essential to success in this role
• Ability to synthesize information from many sources to create, articulate, and implement management strategies that will improve service delivery efficiencies and alignment of goals and expectations between the RED+F and the portfolio tenants
• Familiarity with major planning and real estate development processes (applicability in the healthcare arena is preferred but not essential)
• Capacity and initiative to function independently, assuming ownership and responsibility for daily management and the ability to follow-through on assignments without regular supervision or prompting;
• Leadership to drive projects and work within diverse, cross-functional teams to achieve common objectives and deliver results
• Exceptional organizational skills and keen attention to detail and accuracy with an ability to manage multiple projects, prioritize work, manage timelines, and control project budgets
• Proficiency with the technology and media necessary to communicate and reach our tenants in a manner that is open, accessible, and clear
• Discipline, maturity, and composure necessary to perform professionally within a demanding environment and navigate a challenging and ever-changing landscape.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Langone Health is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment.