Project Administrative Assistant (Williamsville, NY):

Responsibilities :

• Work in a collaborative team environment to assist with administrative duties and assignments to meet the needs of the particular resource group as well as the department’s internal and external clients.
• Relies on judgment to plan and accomplish goals.
• Works under general supervision.
• Reports to the Manager of Administrative Services.
• Administrative tasks to include planning, scheduling, tracking, and updating of various reports.
• Coordination, organization, production, and quality assurance of project documents.
• Process and manage contracts, purchase orders, and change orders.
• Process and manage project RFIs, RFPs, punch lists, meeting minutes, requisitions, and daily reports.
• Create various spreadsheets, databases, and tables for projects and programs.
• Production and assembly of construction specifications and bid documents.
• Proofread and / or edit letters and reports.
• Organize and schedule meetings.
• Handle confidential information.
• Preparation of project material for client delivery.
• Copying, filing, and faxing as needed.
• Support reception and other Project Assistants as needed.
• Training of new employees as needed.
• May support other disciplines.

Qualifications :

• Associates Degree preferred or equivalent work experience in the field or in a related area.
• 6-10 years’ of experience is preferred.
• Strong skills in prioritization, organization, coordination, flexibility, multi-tasking and excellent written and verbal communications required.
• Good grammar, accuracy, proofreading, aptitude for numbers.
• Detail oriented, organizational and planning skills.
• Any experience in construction administration and experience using construction management software is a huge plus.
• Experience Microsoft Office Suite is required.
• Commitment to team-oriented approach.

What we offer :

• Amazing company culture and work environment.
• Great benefits including Medical, Dental, Vision, 401k match, & generous PTO with 9 paid holidays.
• HSA and FSA options.
• Career advancement opportunities with Career Development Plans.
• A true Work-Life balance.
• Competitive salary.
• Tuition reimbursement.
• Wellness Programs.

Hourly Pay Range : $20 $24.

Wendel is committed to providing fair, competitive, and market-informed compensation. Salary offered will be determined based the successful candidates’ relevant education, experience, knowledge, skills, and abilities.

The salary offered will also take into consideration regional adjustment factors.

Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfect with every qualification in the job description, we encourage you to apply anyway.

You may be just the right candidate for this or other roles.

Wendel is an Affirmative Action, Equal Opportunity Employer and provides a drug free workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, age, pregnancy, national origin, protected veteran status or disability status.

We are a VEVRAA federal contractor and request priority referrals of all protected veteran.