Payroll Manager

Job Title : Payroll Manager

Overview : We are seeking a meticulous and experienced Payroll Manager to oversee all aspects of payroll operations within our organization.

The Payroll Manager will be responsible for ensuring accurate and timely processing of payroll, compliance with relevant regulations, and implementation of best practices.

This role requires strong organizational skills, attention to detail, and the ability to effectively communicate with both internal stakeholders and external vendors.

Key Responsibilities :

• Payroll Processing : Manage the end-to-end payroll process including data entry, calculation of wages, benefits, taxes, and deductions, ensuring accuracy and compliance with company policies and regulatory requirements.
• Compliance : Stay abreast of federal, state, and local payroll laws and regulations, ensuring compliance in all payroll-related activities.

File payroll tax returns and other related documents accurately and timely.

Systems Management : Utilize payroll software to maintain employee records, process payroll transactions, and generate reports.

Implement improvements to streamline processes and enhance efficiency.

• Auditing and Reporting : Conduct regular audits of payroll data to identify and rectify discrepancies. Generate various payroll reports for management and regulatory purposes.
• Employee Support : Address payroll-related inquiries from employees regarding wages, deductions, taxes, and other payroll matters.

Provide guidance and support to resolve issues effectively.

• Vendor Management : Liaise with external vendors such as benefits providers, tax authorities, and payroll service providers to ensure seamless payroll operations and resolve any issues.
• Policy Development : Assist in the development and implementation of payroll policies, procedures, and controls to maintain accuracy, consistency, and compliance.
• Training and Development : Train new employees and managers on payroll processes, policies, and systems. Provide ongoing support and education to ensure understanding and adherence to payroll practices.
• Collaboration : Work closely with HR, Finance, and other departments to ensure alignment of payroll activities with overall business objectives and processes.
• Continuous Improvement : Identify opportunities for process improvements, automation, and cost savings in payroll operations.

Drive initiatives to enhance efficiency and effectiveness.

Qualifications :

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• In-depth knowledge of payroll regulations, tax laws, and compliance requirements.
• Proficiency in payroll software and MS Office applications, particularly Excel.
• Strong analytical and problem-solving skills with keen attention to detail.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks, meet deadlines, and work effectively in a fast-paced environment.
• High level of integrity and professionalism in handling confidential information.

If you're passionate about payroll management and possess the necessary skills and experience, we invite you to join our team and contribute to our continued success.

Apply now and be part of a dynamic and supportive work environment!

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact [email protected] .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity.

You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ( we, our, or Vaco ) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to :

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

The individual may also be eligible for discretionary bonuses.