Executive Assistant
Pay Rate : $45.00 Per Hour
Duration : 4 Month Contract to Hire
Location : Newport Beach, CA 92660
Hours : 8-5pm
MUST BE ON TOP OF RESUME :
- Do you have experience supporting a high level individual in the field of sales or real estate? If so please describe :
- Do you have any Real Estate experience or knowledge? If so please describe :
Resource's typical working day :
This role will be supporting one lead broker. However that Broker does have a team that reports under them so there will be needs that come from other individuals on that team
- Event Planning
- Scheduling meetings
- Client Management
- Drafts confidential correspondence, edit documents, take and transcribe minutes of meetings, and perform other administrative and secretarial duties.
- Creates, maintains, and / or updates various databases. Extrapolates, analyzes, and presents data for management information reporting purposes.
- Serves as a liaison between executives, internal management, employees, clients, and visitors as required.
- Leads and monitors issues for appropriate follow up.
- Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and acts as a liaison between departments.
- Plans, coordinates, and supports meeting and conferences.
Years of Experience needed : Minimum of 3 years of experience in a fast pace executive assistant environment
Level of Education : H.S Diploma is Required; Would prefer an Associate's Degree or Higher
Systems / Software proficiencies : Microsoft Office Suite proficiency
Top Must have Skills :
- Can support a fast pace environment
- Strong communication skills
- Very professional demeanor
- Dependable
- Strong experience supporting high level individuals
Top Nice to have Skills :
- Any Real Estate Experience would be a huge plus
- Experience handling sensitive information
Interview Process : 3 Rounds of interviews
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