Purchasing & Supplier Diversity Manager

Job Title : Purchasing & Supplier Diversity Manager

Department : Finance & Administration

Reports To : Director of Finance & Administration

FLSA Status : Salaried Exempt

Why the Colorado Convention Center is a great place to work :

• Generous Paid Time Off and Holiday Pay
• Health, dental, vision insurance, eligible upon hire
• 401(k) investment plan, with a discretionary employer match of up to 3%
• Healthcare reimbursement and flexible spending plans
• Employer-paid and supplemental life insurance
• Short- and long-term disability insurance available
• RTD Eco Pass : As a Full-time employee the Colorado Convention Center currently offers an RTD Eco Pass.
• Tuition reimbursement program (salaried employees after working full time for at least one year)
• Employee assistance program

Compensation : Compensation is dependent on experience and ranges from $87,000 to $95,000.

General Summary :

This position is responsible for the centralized purchasing function which provides oversight for the procurement of goods and services throughout the facility in accordance with the Colorado Convention Center purchasing policies and procedures and the reporting of the DSBO goal achievements to the City & County of Denver.

Primary Duties and Responsibilities :

Ensures that purchases are made in conformity with company policies. Determines if procedures are effective in complying with company policies and procedures.

Works closely with the Director of Finance and Administration to receive direction, establish goals, identify compliance issues and implement process improvements to ensure efficiency and improve innovation.

• Procures materials at the lowest cost, consistent with the quality and services required, and maintain a consistent supply of necessary goods and services.
• Designs and documents specific Purchasing practices and procedures to ensure internal controls are adequate to prevent economic loss.

Responsible for strategic planning to continually identify process improvements to improve the accuracy, timeliness, and efficiency of operations.

• Establishes and maintains administrative control over the organization's procurement expenditures. Ensures effective and timely communications regarding purchasing policies to staff and interacts with senior staff or their designees in order to assist and facilitate their participation in the various aspects of the purchasing process.
• Directs and supervises preparation of Bids, Requests for Proposals (RFP's) and Requests for Qualifications (RFQ's). Responsibilities include, but are not limited to, ensuring that staff effectively performs the following functions : ascertaining departmental needs, preparing bid / proposal documents, advertising and soliciting bids / proposals, and evaluating bid / proposal packages for statutory and business requirements.
• Consults with vendors concerning specifications for supplies and services. Supervises the development and preparation of answers to questions from vendors concerning proposals, bids and procurement guidelines of the company.
• Prepares and Reviews tabulations of bids and the evaluation of the proposals and performs cost benefit analysis. Ensures that such information is complete and accurate and presented to management for approval.
• Responsible for ensuring that appropriate approvals are obtained on all purchases.
• Approves all purchase orders for compliance with Purchasing policies and statutory requirements.
• Responsible for timely issuance, maintenance, accuracy and design of various procurement reports.
• Documents resolution of outstanding purchase orders by working with Accounts Payable Department and the various operational departments.
• Responsible for the tracking of Contracts coming up for renewal utilizing the Contract List and formally contacting departments and management before the Contract expiration to determine if the contract will be renewed (if extensions are available) or re-bid.
• Participates in MBE / WBE outreach programs in joint partnership with DSBO to maximize the number of qualified and certified M / WBE's interested in participating at the Colorado Convention Center.

Responsible for the production of MBE / WBE required reporting.

• Responsible for the processing of purchase orders.
• Oversees maintenance of vendor address book, including ensuring entries are properly authorized and information is complete and accurate.
• Performs financial analysis related to Purchasing issues, and other work-related job duties, including special projects, as assigned.
• Develops and maintains cost / savings tracking for all proposed and implemented sustainability projects.
• Performs other job-related duties as assigned.

Qualifications :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Reasonable accommodations may be requested to enable individuals with disabilities to perform the essential functions.

Education and Experience :

• Bachelor's Degree from an accredited University in Finance, Public or Business Administration or a related field required.
• Minimum of three (3) years' experience in purchasing and / or contract administration and negotiation related to procurement activities required.

Skills and Abilities :

• Excellent communication (verbal and written) and inter-personal skills among all levels of staff and clientele required.
• Ability to speak, understand and read English required.
• Work effectively with diverse groups of people among all levels within an organization required.
• Ability to take tasks that are not clearly defined and appropriately define problems and propose and implement solutions.
• Ability to take tasks that are not clearly defined and appropriately define problems and propose and implement solutions.
• Work effectively as part of a team and independently with limited supervision required.
• Perform leadership role and job tasks effectively despite sudden deadlines and changing priorities required.
• Work effectively with complex flows of information required.
• Detail-oriented required.
• Excellent problem solving and organizational skills required.
• Provide customer service in a professional and considerate manner required.
• Excellent record of dependability and reliability required.
• Professional presentation, appearance, and work standards required.

Computer Skills :

Extensive knowledge of Microsoft Excel and Word as well as computerized accounting software.

Working Conditions :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position is not substantially exposed to adverse conditions. As a public assembly facility with an event driven focus, an adjustment to work schedule may be required to coincide with events.

Infrequent travel may be required.

Note :

Colorado Convention Center / ASM Global is an Equal Opportunity / Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor

The essential responsibilities of each position are described under the headings in the job description and may be subject to change at any time due to reasonable accommodation, or other reasons.

The job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Applicants who need reasonable accommodation to complete the application process may contact redacted .

Employment is contingent upon new employees providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States.