Office Coordinator

Are you organized, professional, and thrive in a team environment? Lee & Associates Charleston is seeking a part-time Office Coordinator to join our team.

As an Office Coordinator, you will play a crucial role in ensuring the smooth operation of our office by performing essential administrative duties and providing exceptional customer service.

Responsibilities

Technology

• Maintain and negotiate company contracts with service providers, including but not limited to Verizon Wireless, AT&T, SEGRA, Cantey Technology, Xerox, and Pitney Bowes.
• Manage both information technology (IT) and phone systems, including inventory. Serve as the direct point of contact for office-related IT issues and maintain open communication with vendors to resolve issues.
• Fulfill tasks associated with team member onboarding and termination processes.
• Maintain good working condition of all office equipment, including access control security.
• Manage the upkeep of all Microsoft Outlook company distribution lists.

Facilities Management & Administrative

• Maintain first-class professional office space through direct coordination with the Property Manager at Ravenel & Associates.
• Greet visitors and clients and ensure they are connected to the appropriate personnel.
• Maintain a timely mail system by sending, opening, sorting, and distributing mail daily.
• Answer the main telephone line and route calls to the appropriate person.
• Monitor and organize kitchen and office supplies, including Lee & Associates branded items, and order additional supplies as needed.
• Maintain and organize the firm’s physical storage system.

Listing & Deal Tracking

• Assist with the back-of-house deal process by logging deal information in the firm’s Deal Tracking Spreadsheet.
• Organize deal information and submit regular reports to the CoStar Group.
• Manage the firm’s interior and exterior sign inventory with Duncan Parnell.

Knowledge, Skills, & Abilities

• Minimum of one year of related work experience and / or training in office management
• Knowledge of Microsoft Office and DropBox required
• Exceptional email and phone etiquette required
• Must possess strong organizational, communication, and time management skills
• Ability to work with co-workers in a positive and professional manner
• Ability to multi-task and prioritize assigned tasks in order to meet deadlines
• Ability to work independently and produce quality work with little to no direction
• Experience in commercial real estate a plus
23 days ago