Attorney Support Assistant

Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development.

Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork.

Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm.

Job Description

This position will provide our attorneys and clients with a superior level of technical and administrative support. Essential job functions include calendar management, coordinating travel, meetings and conference calls, heavy phone work and client interaction.

Primary Responsibilities and / or Essential Functions :

Coordinate complex, senior-level internal / external meetings and conference calls.

Respond and follow up on client requests.

Maintain complex and detailed calendars and prioritize meeting requests and related logistics.

Coordinate a high volume of domestic and occasional international travel arrangements; process business requests such as open new client matters, assist with billing and prepare expense reports.

Proofread and make revisions to documents as requested.

Enter attorney’s time via Intapp Time.

Create, revise and format legal documents, spreadsheets and presentations.

Conduct internet research as directed by attorneys.

Establish and maintain paper and electronic files.

Interface and establish ongoing positive business relationships with clients.

Handle a high volume of phone calls; ensure messages are delivered promptly, accurately and according to attorney preference.

Any additional responsibilities as required by management.

Knowledge Skills and Ability :

5+ years of experience in a support capacity within a law firm, other legal or similar environment.

Ability to maintain confidentiality.

Strong initiative; ability to exercise sound judgment, work independently and make decisions on behalf of attorneys.

Excellent interpersonal skills; has the ability to work with different personalities in high-pressure situations.

Strong administrative and organizational skills; ability to prioritize tasks and juggle multiple priorities.

Excellent written and oral presentation skills; strong attention to detail.

Team player; work well under pressure.

Knowledge of Big Law or legal highly preferred.

Demonstrate proficiency in all basic, advanced and legal specific applications.

Demonstrate desire and ability to learn new technology and willingness to share knowledge to assist others.

Self-starter who can manage competing priorities.

Education / Certifications :

College degree preferred.

Performance Competencies :

• Accountability : Accepts responsibility for the quality and timeliness of work; understands how performance affects business results;
• consistently strives to improve performance; consistently pursues professional development and opportunities to develop and expand knowledge;
• reinvents / redefines processes in light of changing needs; approaches all interactions with a can-do attitude; adheres to Firm policies;

makes appropriate and timely decisions; manages PTO, punctuality, Workday and Intapp Time / DTE entries where appropriate.

• Client Service : Conveys a positive image of the Firm; responds professionally, thoroughly, and courteously to internal / external clients;
• produces high quality work; is efficient, accurate, has good attention to detail; displays high level of personal integrity;
• displays expertise in areas of essential functions; understands and applies current information, technology, resources necessary to best achieve work results;

analyzes problems, develops effective solutions and understands implications of solutions.

• Success Through Teamwork : Works effectively with co-workers as part of the team to get the job accomplished; flexible and open-minded;
• values diversity; actively listens and interacts with others in a tactful, respectful, and positive manner; proactively communicates to facilitate work, teamwork and efficiency;

chooses appropriate tools to communicate clearly and concisely both in writing and verbally.

Physical Requirements :

The physical demands / work environment characteristics described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.

Work is performed in a typical office environment. Movement & lifting requirements are consistent with the demands of a typical office environment.

Visual, hearing and language acuity required for correspondence and computer usage. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Weil, Gotshal & Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees.

Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan.

Weil also offers generous paid time off and holidays. All decisions affecting employment at Weil, Gotshal & Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran’s status, genetic information or any other legally protected status.