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Executive Assistant

Executive Assistant

PardonNewport Beach, CA, US
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Pardon is seeking an Executive Assistant to provide high-level strategic and operational support to the CEO & Founder and the executive leadership team.

This is a pivotal role working at the intersection of our family office, atelier, and venture studio—one that requires exceptional organizational acumen, sound judgment, and a deep commitment to excellence. The Executive Assistant will serve as a trusted resource, managing calendars, communication, travel, and key project workflows across a range of ventures and initiatives spanning arts, entrepreneurship, and community.

The ideal candidate is detail-oriented, articulate, and proactive—someone who thrives in a fast-paced environment and takes pride in bringing clarity, structure, and care to everything they touch. This role calls for a high degree of discretion, a polished communication style, and the ability to anticipate and meet the needs of a visionary and dynamic leadership team across a vast and diverse portfolio of ventures.

Requirements

CRM & Key Relationships

  • Own and manage the company’s CRM system as the single source of truth for all key relationships across the Family Office, Atelier, and Ventures—including VIPs, advisors, and clients.
  • Facilitate high-touch communication through handwritten notes, thoughtful gifting, milestone recognition, and confidential correspondence.
  • Support the executive team in preparing introductions, coordinating NDAs, and maintaining relationship continuity across ventures.

Calendaring & Correspondence

  • Manage calendars for the Founder and key executives, maintaining organization, clarity, and intentional scheduling across all time zones and functions.
  • Implement and maintain a formalized system for naming, categorizing, and prioritizing calendar entries.
  • Conduct quarterly planning sessions to align executive calendars with seasonal priorities, project timelines, and travel.
  • Support external communications and social media presence through the drafting of press releases, social content, and strategic copywriting.
  • Partner with creative teams to execute communication plans aligned with brand and venture objectives.

    • Itinerary & Event Planning

  • Design detailed itineraries for all executive and company travel, handling transportation, lodging, and hospitality in coordination with partner teams.
  • Manage logistics for events, exhibitions, and in-person activations across Cannery Village and Atelier initiatives.
  • Ensure a seamless, high-touch hospitality experience for VIPs and guests at every point of contact.

    • People Operations & Culture Liaison

  • Serve as the central people operations liaison, supporting onboarding, team member questions, and remote team connection.
  • Maintain a warm, responsive presence across all levels of the organization to ensure a grounded and cohesive culture.
  • Oversee NDA processes, contractor engagement, and communication alignment in coordination with legal and finance teams.

    • Project Briefing & Management

  • Own the preparation of project briefs to ensure clarity, alignment, and strategic intent from the start.
  • Lead briefing sessions for executive review and coordinate with cross-functional teams to fill knowledge and planning gaps.
  • Conduct ongoing check-ins with project teams, track progress, and share daily morning updates with executives highlighting milestones, blockers, and key decisions.
  • Act as the primary point of coordination for Atelier and Arts & Lifestyle projects, while collaborating across all platforms and ventures to uphold alignment.

    • Requirements & Competencies

  • Experienced Leader : Proven ability to manage people, projects, and cross-functional workflows in a fast-paced, entrepreneurial environment.
  • Strong Writer : Exceptional written communication skills across internal briefings, external comms, social posts, and strategic storytelling.
  • Detail-Oriented : Demonstrates rigorous attention to detail in every task—from scheduling and writing to project tracking and guest relations.
  • Process-Driven : Brings order to complexity by developing repeatable systems and frameworks that illuminate next steps and drive progress.
  • Inquisitive & Thoughtful : Seeks to deeply understand context, relationships, and team dynamics in order to better support, align, and anticipate needs.

    • What You Can Expect

  • A seat at the heart of a fast-moving, creative, and high-impact organization.
  • The opportunity to work closely with visionary leaders building at the frontier of culture, art, and entrepreneurship.
  • A culture grounded in excellence, care, and generosity—with high standards and even higher trust.

    • Benefits

    Salary :

    This role will pay between $90,000 and $110,000 annually.

    Benefits and Perks :

  • Health, Dental and Vision Benefits
  • Generous perks
  • Paid Parental Leave
  • Unlimited PTO
  • Retirement Plan
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