Job Description
Job Description
Job description
SERVPRO Team Fox is a leader in the restoration industry, specializing in fire and water cleanup, restoration services, and construction services.
We pride ourselves on our quick response and high-quality work, helping businesses and homeowners recover from disasters.
We are looking for a highly organized and detail-oriented Construction Administrative Assistant to join our team and support our construction division.
The Construction Administrative Assistant will play a key role in supporting our construction team by managing various administrative tasks, ensuring the smooth operation of projects, and maintaining clear communication with clients, subcontractors, and other team members.
Responsibilities :
- Document Management : Organize, manage, and maintain all construction-related documents, including contracts, permits, blueprints, and job files.
- Communication : Serve as a point of contact between project managers, job file coordinators, clients, subcontractors, and vendors, ensuring that all parties are informed and updated regularly.
- Scheduling : Assist with scheduling and coordinating project timelines, meetings, and inspections to ensure timely project completion.
- Data Entry : Accurately input and maintain project data, including budgets, schedules, and personnel records, using SERVPROs project management software.
- Financial Support : Assist with the preparation and tracking of purchase orders, invoices, and other financial documents related to construction projects.
- Compliance : Ensure all construction activities adhere to local, state, and federal regulations, as well as SERVPROs standards and guidelines.
- Customer Service : Provide excellent customer service by addressing client inquiries and concerns in a timely and professional manner.
Experience :
- Previous experience in a construction industry role is MUST.
- Experience in an office setting is a MUST.
Skills :
- Strong organizational and time management skills with the ability to multitask effectively.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with construction management software.
- Knowledge of construction terminology and documentation is a plus.
- Strong attention to detail and problem-solving skills.
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