Bilingual Administrative Assistant I

Req ID : 5114

Travel : Up to 25%

Number of Openings : 1

If you’re driven to accomplish great things, Baker is looking for you. As the nation’s leading specialty concrete contractor, Baker has constructed every type of concrete structure imaginable in more than 1,200 cities across the U.

S. Today, more than 5,000 co-workers proudly wear the Baker logo.

At Baker, you’ll do more, be more, and gain more with a company that puts the key to success in your hands. Join an elite team that recognizes commitment and supports your professional growth;

that believes focus + hard work + smarts equals opportunity; that provides more options to take your career to the next level.

You’ll achieve more in a day, in a year, and in your career than you thought possible. Apply today we’re ready to build.

Summary

The Administrative Assistant I provides clerical and administrative support to one or more managers / departments within Shared Services or a Region.

Roles and Responsibilities

The Administrative Assistant I will perform the following duties in a safe, productive, and effective manner :

• Performs general clerical duties including, but not limited to, filing, mailing, faxing, photocopying, typing.
• Types correspondence
• Maintains hard and electronic files
• Handles materials and documents in a professional and discreet manner
• Pulls reports, bid bonds, preconstruction documents, etc.
• Codes and tracks invoices
• May assist with timekeeping, payroll, and / or HR functions
• May schedule appointments and update calendars for manager(s) within area of responsibility
• May assist with coordination of travel arrangements for manager(s)
• May set-up and coordinate meetings and conferences
• Answers phone(s) promptly and in a professional manner
• May order and maintain office supplies for assigned area of responsibility i.e kitchen and bathroom supplies
• May assist with activities related to co-worker recognition / appreciation such as ordering event tickets or flowers, sending cards, etc.

Requirements

• High School diploma or equivalent or 2 years related experience
• Proficient with Microsoft software programs such as Word, Excel, Outlook, and PowerPoint

The following competencies are needed to successfully perform this job :

• Ability to write reports, business correspondence, and procedures
• Ability to listen to and read and comprehend instructions; ability to read and comprehend correspondence and memos
• Strong writing and verbal skills
• Ability to effectively respond to questions in one-on-one and small group situations with co-workers and clients
• Ability to calculate mathematical figures using addition, subtraction, multiplication and division and apply concepts such as fractions and percentages
• Must possess strong customer service skills
• Must be willing to work with others and be a part of a team
• Good listening skills
• Must be able to prioritize work and utilize strong organizational skills
• Ability to maintain confidentiality
• Ability to solve practical problems using existing processes and procedures
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
• Ability to define problems, collect information, establish facts, and draw valid conclusions

When you join Baker, you become part of a team that is driven to do more. We offer an excellent pay and benefits package, extensive training, and a culture that is built on the values of People, Honor, and Grit.

Baker is an EOE Disability / Veterans Employer.

Applicants with physical and / or mental disabilities who require a reasonable accommodation for any or part of the application process may make their requests known by emailing hrtech@sharedservices.

cc or calling 1-513-539-4000 and asking for HR.