Position Description
The Payroll Tax Analyst is responsible for all payroll tax activities, including compliance with local, state, and federal regulations, the reconciliation and accuracy of all payroll tax withholdings, deposits, and filings with 3rd Party Tax Service.
Responding timely and accurately to federal and state agency notices and inquiries and conducting periodic and quarterly audits to ensure accurate year-end processing of employee W-2’s.
Provides research and advises Payroll regarding tax treatment of various transactions. Works closely with the Payroll, Accounting, and Human Resources teams.
Acts as back-up for the Payroll Accountant, assisting in the preparation of various accounting work papers, schedules, exhibits and summaries, as well as new accounts and / or any revisions to the account structure.
Essential Responsibilities Include :
Payroll Tax Reporting :
Coordinate with ADP to ensure timely and accurate remittance and filing of all federal, state, and local payroll taxes.
File select returns not handled by ADP.
- Complete periodic and quarterly tax reconciliations.
- Participate in year-end audit process including work paper preparation and supporting documentation for year-end payroll balance sheet accounts.
- Annually, complete W-2 box reconciliations and coordinate year-end preparation of W2s with Payroll and ADP.
- Respond to tax notices and work with agencies to resolve issues
Payroll Tax Account Maintenance :
- Verify and balance transactions, such as payroll registers to tax deposits and reports for ADP.
- Identify and prepare employee tax adjustments as needed.
- Track and resolve payroll tax tracers.
- Reconcile report discrepancies and problems. Create ongoing reconciliation spreadsheets for discrepancies. Research and resolve any items found.
Payroll Tax Compliance :
- Set up and maintain correct withholding for payroll taxes.
- Assist in preparing impact analysis for new taxes and jurisdictions.
- Provide tax guidance and support to Payroll and HR teams
- Assist with other special projects, as assigned.
Desired Skills and Experience
- Bachelor's degree in accounting or finance is preferred
- 3+ years of payroll processing and payroll tax experience required
- Must have knowledge of and experience with US payroll tax regulations federal, state and local
- Experience with SAP, Oracle, PeopleSoft or other high-end ERP system and customized queries for tax and accounting reconciliation
- Must be highly proficient with Microsoft Excel
- Experience with ADP tax administration services and SmartCompliance a plus
- Must have excellent judgment as well as superior analytical and problem-solving skills.
- Must maintain the integrity and privacy of all employee payroll tax related.
- Must be extremely detailed-oriented with strong organizational skills and the ability to work with minimal supervision both independently and in a team environment.
- Must possess excellent verbal and written communication skills with an emphasis on providing stellar customer service to all internal and external contacts.
- Must be able to multi-task and work under tight deadlines while maintaining a positive attitude
Why Work for Flynn?
Flynn Group offers a variety of benefits and perks to encourage and empower our employees. We are committed to helping each employee work and live to his or her fullest potential.
We offer a variety of benefits and perks while working for us :
- Medical / Dental / Vision
- Retirement and Savings Plan
- Short- and Long-Term Disability
- Basic Life Insurance
- Voluntary Life Insurance
- Tuition Reimbursement
- Paid Time Off
- Flexible / Hybrid Work Schedules
- Company Outings
- Dining Discounts
- PC / Laptop Purchase Assistance
- On-Site Fitness Center
- On-Site Daycare
- On-Site Café
- FUN Work Environment!
The Flynn Group is an Equal Opportunity Employer
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