Administrative Assistant

Marcum LLP offers a great career with exceptional benefits.

There’s a lot to think about when it comes to launching your career. At Marcum, we offer you a world of opportunity, a highly competitive salary, exceptional benefits, flexible work options, and industry-leading technology, all within an environment that values your contributions and supports your professional growth.

At Marcum, eligible associates receive a benefits package that includes health, dental, and vision insurance, short and long-term disability insurance, life insurance, flexible spending accounts, and transit benefits, as well as paid time off, a 401(k) plan with an employer contribution, and a profit sharing plan.

Marcum LLP is seeking an Administrative Assistant to join our Operations team in the Rochester, MI office. The Administrative Assistant is an in-office role, responsible for greeting and directing visitors and callers, as well as providing administrative assistance.

Summary of Responsibilities

This position also provides general office support to various professional and administrative staff members, including but not limited to typing / formatting / printing of letters, envelopes and labels, preparation of FedEx / UPS packages as well as other duties that may be assigned.

This position also serves as receptionist.

Essential Functions

• Works with tax department to assist with the production / assembly of client engagement letters and tax returns.
• File and maintain client support documents.
• Prep and scan confidential client documents.
• Politely answer and appropriately route all incoming calls.
• Process all incoming and outgoing mail, special deliveries, drop offs. May include dropping packages at post office or courier locations.
• General office support including typing of short letters, labels, stuffing of envelopes for projects, copying and any other projects approved by supervisor.
• Perform general housekeeping tasks to maintain a clean and professional office environment.
• Manage the kitchen area, ensuring that the dishwasher is loaded, run, and unloaded daily and that countertops and appliances are kept clean.
• Coordinate the ordering, delivery, and setup of lunch for staff meetings and other office events as needed.
• Maintain inventory of office supplies, kitchen supplies, and restocking items as required.
• Coordinate with the property management company to ensure all property-related concerns are handled efficiently.
• Assist with the preparation and cleanup related to office events, meetings, and guest visits.
• Performs such other duties as may be assigned.

Education, Experience, and Skills Required

• High School diploma with 3+ years of office experience, preferably in a professional environment.
• Experience in an accounting or financial services firm highly desirable.
• Excellent phone etiquette.
• Excellent interpersonal communication skills.
• Ability to work with minimum supervision.
• Strong attention to detail.
• Strong customer service orientation.
• Strong organizational and time management skills.
• Knowledge of MS Office (Word, Excel, Outlook).
• Ability to work independently on assigned tasks as well as to accept direction on given assignments.
• Professional appearance.
• Ability to work collectively with Firm-wide staff.
• Ability to operate a computer and all general office equipment.
30+ days ago