The Administrative Assistant will provide comprehensive support to the Management Team while also taking on specific duties related to quality control and engineering documentation.
This role requires a detail-oriented individual who can manage office tasks and contribute to the maintenance of quality standards and engineering records.
SKILLS / ABILITIES :
- Excellent organizational and multitasking abilities.
- Strong communication skills, both written and verbal.
- Proficiency in managing databases, filing systems, and ERP systems.
- Competency in creating correspondence, reports, and maintaining detailed records.
- Knowledge of quality control practices and engineering documentation processes.
- Ability to operate office machines, such as scanners and plotters.
- Proficient in MS Office and other office productivity software.
- Attention to detail with strong problem-solving skills.
DUTIES AND ESSENTIAL JOB FUNCTIONS :
- Organize and schedule meetings for administrators and engineering teams.
- Greet office visitors and direct them to the appropriate departments.
- Compose, prepare, and review documents, reports, and engineering drawings.
- Manage calendars, sort mail, and process quality control documentation.
- Handle project documentation, correspondence, and maintain engineering records.
- Perform data entry for reports, engineering / design items, and quality checks.
- Coordinate the reproduction of engineering drawings and enter data into the ERP system.
- Reconcile labels, inserts, and boxes according to regulatory compliance.
- Assist multiple departments by providing clerical support and general office coordination.
OTHER FUNCTIONS AND RESPONSIBILITIES :
Other duties assigned as required by the Director of Operations.
REPORTING RELATIONSHIPS :
This position does not have any direct reports. Reports to the Director of Operations.
PREFERRED JOB SPECIFICATIONS :
- 2-year Associate’s degree in Business or similar field.
- Experience working with a Quality Assurance program, e.g. ASME NQA-1, ISO-9001.
- General knowledge of assembly shop & manufacturing activities / environment.
Targeted salary : $40-55k / year.
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