Principal Proposals Specialist

Description :

Job Title Principal Proposals Specialist Job Description Responsible for the coordination and administration of the proposals preparation procedure.

Responsible for working with various functional personnel to prepare and submit proposals in response to requests for quotations from clients Prepares prequalification submissions to customers and Project Execution Plan.

• Reviews Tender documents including detailed review of the Instructions to Tenders, Scope of Work, Key Contract Dates, Commercial Price forms and terms of payment, as a minimum.
• Initiates all required documents and pro-forma as detailed in the Level 2 Procedures. ·Coordinates the distribution of documents via a document distribution matrix, utilizing both hard copy and electronic media.
• Co-chairs Bid kick-off meetings, and schedules progress meetings as required. ·Ensures the bid development and bid inputs remain in accordance with the Capture Plan strategies developed in advance (or as subsequently revised).
• Monitors Engineering Bid Support Budgets and advises Proposals Manager of any potential for overrun. ·Establishes the bid schedule and communicate requirements to all departments providing proposal inputs.
• Updates schedules as required as required in the event of extension being granted. ·Monitors progress of the bidding activity and highlights concerns to the Proposals Manager.
• Sets up and maintains a clarifications register to log and monitor all pre and post bid correspondence. ·Reviews and identifies any inconsistencies in the Invitation to Tender documents and, if necessary, seek clarification from the Customer.
• Coordinates input and issues requests for Clarification and distribute clarification responses and Bid Addenda as received from the Customer, and include summary of matters addressed in the same when feasible.
• Compiles the Proposal Document intended for submission to the Customer and establishes in advance requirements for binders, inserts, cover pages, labels, envelopes and stage cases for final delivery.
• Ensures that the relevant General Manager (or his assigned delegate) has approved inputs that are used in the final Bid.
• Reviews bid inputs and check that there are no errors, inconsistencies, oversights, and that the execution plan inputs are in accordance with the Capture Plan strategies.
• Ensures that inputs are recovered in the requested format. ·Expedites input to ensure that the bidding schedule is not jeopardized.
• Prepares technical / commercial qualifications. ·Prepares all reports and Bid Review Narratives as defined in the procedure document to satisfy Management bid review requirements.
• Provides input to bid reports. ·Reviews regularly the Proposal Document to ensure that the requirements of the Customer are fully satisfied in terms of format, content and consistency.
• Ensures the correct delivery arrangements have been made and confirmed in advance as required. ·Prepares OME submissions.

Travel Job Type Regular Date Required Job Requirements Education : Master's / Bachelor's in Engineering Experience : At least 10 years experience within the oil & gas industry.