Clinic Admin Assistant - Veterans Evaluation Services

Description & Requirements Maximus is currently hiring for a Clinic Admin Assistant to join our Veterans Evaluation Services (VES) team.

The Clinic Admin Assistant is responsible for managing and coordinating daily clerical and administrative activities of brick and mortar offices and per diems within required VES Clinic Region.

This position requires a strong balance of administrative skills and interpersonal abilities.

We are seeking a communicative and detail-oriented individual for this position.

Supports day to day needs for region, working closely with management team. Essential Duties and Responsibilities : - Order all medical supplies for region.

• Assemble and ship per diem kits and new intake kits. - Maintain Inventory of medical supplies for applicable region. - Track and ship medical supplies to per diems, VES brick and mortars, and Intakes.
• Order supplies for all VES brick and mortars and per diems - including furniture, office supplies, snacks, medical equipment and scrubs.
• Track all orders submitted in Coupa to ensure the approval process is complete with no issues. - Track, schedule and send Calendar invites for Audio booth calibrations at brick and mortars.
• Track and send invoices into Coupa for LAZ Parking, brick and mortars, Rent / HVAC / Electric, Staples, McKesson, FedEx, JanPro, Clean Etc, E3 Diagnostics and Storage Units.
• Maintains and tracks all CPR / First Aid certification for the clinic region. - Run New Provider report and ship Goniometers.
• Research Supply Vendors for best pricing on supplies. - Add new vendors / suppliers to Coupa and track approval process to ensure no issues.
• Track all invoices submitted. - Processes emails from Per Diem staff with photos / medical records for upload. - Tracks Veteran Feedback VA AMTIS Cards.
• Weekly Reporting. - Cover clinic as needed. - May be required to assist in other regions if needed doing the same duties.
• Some travel may be required. - Must live in or near Glendale, CA - Must be willing and able to work out of the VES Glendale, CA clinic location each day.
• Must be willing and able to lift and move boxes / objects up to 50 lbs regularly Minimum Requirements - High school graduate or GED required and 4+ years of relevant professional experience required, or equivalent combination of education and experience.
• 1 year experience in VES Clinic / Field Operations. EEO Statement Active military service members, their spouses, and veteran candidates often embody the core competencies Maximus deems essential, and bring a resiliency and dependability that greatly enhances our workforce.

We recognize your unique skills and experiences, and want to provide you with a career path that allows you to continue making a difference for our country.

We're proud of our connections to organizations dedicated to serving veterans and their families.

If you are transitioning from military to civilian life, have prior service, are a retired veteran or a member of the National Guard or Reserves, or a spouse of an active military service member, we have challenging and rewarding career opportunities available for you.

A committed and diverse workforce is our most important resource.

Maximus is an Affirmative Action / Equal Opportunity Employer.

Maximus provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.

Pay Transparency Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment.

Annual salary is just one component of Maximus's total compensation package.

Other rewards may include short- and long-term incentives as well as program-specific awards.

Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off.

Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience.

An applicant's salary history will not be used in determining compensation.

Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.