Office Manager Assistant

Office Manager Assistant

JOB DESCRIPTION - PORTLAND, OR

Reports To

Office Manager

Compensation (Pay range)

$25-$30hr

COMPANY BENEFITS

PTO 401k Medical, Dental & Vision Life Insurance Seven Paid Holidays Voluntary Benefits EAP

Other compensation bonuses are eligible. *Bonus pay based on percentage of salary, adjusted by company and individual performance.

ABOUT COCHRAN

Cochran is family-owned, and under the leadership of LeeAnn Cochran, which has become the 2nd largest woman-owned business in the state of Washington.

Since 1954, Cochran has supported the growth of the PNW in Seattle, Portland, Spokane and Wenatchee. As proud as we are of our work in the industry, we are just as proud of the work we've done inside our company of 1000+ employees.

Our employees feel valued and love working at Cochran because our core values are :

• Embrace Honesty
• Care about each other & show it
• Trust and empower people
• Practice humility and appreciation

The quality of our people is paramount to our success. While our standards are extremely high, we are always looking for exceptional talent and encourage applications from all backgrounds .

If you want to work for a company that shapes skylines and appreciates its employees, please apply! We'd love to have you on the team.

Position Overview

Under the direction of the Office Manager, the position of Office Manager Assistant is responsible for various duties which support the overall office and project admin team.

Essential Duties & Responsibilities

The following are the duties associated with being a Cochran Office Manager Assistant. Other duties may be assigned.

• Certified payroll reporting and sub-tier subcontractor tracking; EEO specific requirements
• Assist with mail as requested
• Send resale certificates and W9's upon request.
• Send insurance renewals & order insurance certificates as requested
• Cochran lien releases as requested
• Close work orders
• Apprentice hours reporting to union
• Request monthly union affidavit letter
• Close jobs
• Assist with archiving as requested
• Support other departments as may be required or requested
• AR Receivable Accounts & collections support
• Demonstrate flexibility to perform duties wherever needed, based on volume and request for services
• Assist / Process weekly field time cards, troubleshoot time questions
• Pull back up for GMAX if requested

Competency

To perform the job of Office Manager Assistant successfully, an individual should demonstrate the following competencies.

• Problem Solving Shows continued initiative to identify and resolve problems in a timely manner.
• Customer Service - Responds promptly and politely to requests for service and assistance.
• Design Demonstrates attention to detail.
• Interpersonal Maintains confidentiality
• Communication Speaks clearly; listens and gets clarification; Able to read and interpret written information.
• Teamwork Contributes to building a positive team spirit.
• Quality - Demonstrates accuracy and thoroughness
• Quantity Completes work in a timely manner.
• Dependability Takes responsibility for own actions; Is consistently at work and on time
• Safety Observes safety procedures

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education / Experience

High School Diploma or GED

Language Ability

Ability to read and interpret basic documents; ability to write basic correspondence.

Math Ability

Ability to add, subtract, multiply and divide in all units of measure.

Reasoning Ability

Ability to apply common sense and understanding to carry out instructions furnished in written, oral or diagram form.

Computer Skills

To perform this job successfully, an individual should have knowledge of Microsoft Office Suite; spreadsheet software and other software that may be required.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate but may vary.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must frequently lift and / or move up to 10 pounds and occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus.

While performing the duties of this job, the employee is frequently required to walk stand, sit; use hands to finger, handle, or feel;

reach with hands and arms; talk or hear. The employee is occasionally required to stoop, kneel, crouch, or crawl.

Reports To

Oregon Office Manager