ADMINISTRATIVE ASSISTANT TO CEO & OPERATIONS

Goodspeed Merrill is seeking a detail orientated, proactive and personable individual to join our team as an Administrative Assistant to the CEO and Operations to support a thriving and growing law firm.

This role is pivotal in managing reception responsibilities, administrative duties and assisting the Chief Executive Officer.

We are looking for 3+ years of related experience & knowledge. Candidates should be highly organized with a proven ability to work both independently and collaboratively with a team.

As part of our application process, please complete the Culture Index Assessment. Copy and paste this link in your browser : https : / / go.

cultureindex.com / p / svemg8UD0L

Skills and Requirements :

• Minimum 3+ years' experience as a receptionist, administrative assistant
• Excellent phone etiquette and interpersonal skills
• Willingness to take direction from others, and ability to work independently on assignments with demonstrated judgment on when to seek assistance
• Consistent punctuality and dependability
• Excellent communication skills, both verbal and written, with a strong attention to detail
• Professional demeanor and experience communicating through different channels, and with different personalities / audiences
• Proficiency in Microsoft Office Suite
• Ability to multi-task, prioritize tasks efficiently and maintain confidentiality
• Marketing experience is a plus

Reception and Administrative Duties :

• Answer incoming calls, directing calls to appropriate person
• Greet all guests
• Maintain break rooms, including cleaning, stocking and ordering supplies to ensure a tidy and well equipped environment
• Maintain and order office supplies, ensuring adequate inventory levels are maintained
• Collect, sort, and scan all incoming mail; accept and deliver packages promptly
• Clean and maintain conference rooms, including scheduling and maintaining calendars
• Maintain the firm calendar ensuring accuracy and updating events and appointments as necessary
• Act as a liaison for our website provider, facilitating communication and updates as required
• Coordinate lunch orders for monthly / weekly meetings and events
• Organize and execute firm celebrations / events to foster team camaraderie and enhance the firm's culture
• Provide support to attorneys and support staff as needed in various administrative tasks

Assistant to Chief Executive Officer Duties :

• Assist in CEO projects, surveys, and various events to promote a positive work environment.
• Support administrative aspects of projects, ensuring timely and accurate completion
• Manage the CEOs calendar
• Other duties as assigned

The best candidate for this role will be a person who :

• Has a team and client experience focus
• Able to work well both in a team environment and independently
• Is collaborative and communicates well
• Has outstanding and detail oriented organizational skills
• Will perform duties and tasks assigned in the most efficient and effective manner
• Is adaptable to diverse tasks and varying priorities

Requirements & Experience :

• 3+ years experience in office administration
• High School Diploma required
• Solid knowledge of MS Office (Outlook, Teams, SharePoint, etc.)
• Strong and professional verbal and written communication skills

To work with G M you should appreciate :

• A client-first mindset and willingness to put in extra effort as client priorities dictate
• A culture of high achievement while enjoying the work and the people with whom you work
• Flexibility in how we operate, intended to accommodate a growing and dynamic law firm environment

Benefits and Compensation :

The salary range for this position is $55,000 - $62,000 depending on experience.

We also have a bonus program.

• Health, Dental, and Vision Insurance (premium partially paid by GM)
• Life Insurance and Long-Term Disability
• 401(k) Plan
• Paid Time Off

Goodspeed Merrill is located near Lincoln and I-25 in the Meridian Business Park.

Legal Disclaimer

Goodspeed Merrill is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation.

Qualified applicants are provided an equal opportunity and selection decisions are based on job-related factors

We are not working with recruiters on this role