Administrative Assistant II

Position Information

The Office of Equity and Compliance invites applications for a twelve-month, full-time, nonexempt position. Salary is commensurate with experience and qualifications.

Salary range : $46, $77.. Responsibilities

• Edits, formats, and revises a variety of documents and materials created by others. Proofreads for grammatical, typographical and basic content errors.
• Converts rough copy and drafts to final version quality reports, presentations, and documents. Includes incorporating edits from multiple reviewers, adding graphics and effects to presentations, and applying campus style guidelines.
• Drafts and signs routine correspondence and replies to inquiries which do not require technical program knowledge.
• Develops, implements, and maintains paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security.

Enters, updates, and retrieves information as needed. Creates reports as needed.

• Works with appropriate databases to assist with upkeep and management of Title IX and ADA software.
• Researches, analyzes, and summarizes information and source materials for reports independently and communicates findings orally and in writing.
• Receives and reads incoming correspondence and information. Summarizes and prioritizes review of correspondence.
• Screens out items to be handled personally and forwards remainder with necessary background material.
• Receives and screens telephone calls and visitors. Independently handles procedural and substantive matters and inquiries which do not require technical knowledge or refers callers to others as appropriate.
• Makes all necessary arrangements for travel and independently performs required administrative follow-up and recordkeeping.
• Assists in preparing and administering department budget by updating accounts, running periodic reports, and reimbursements from travel.
• Acts as intermediary for supervisor, interacting with officials, staff at all levels and the public. Provides information requiring comprehensive knowledge of institutional policies, procedures, and special departmental issues.
• Anticipates supervisor’s course of action when absent and facilitates problem resolution. Interprets administrative decisions and policies to other staff and transmits directions and instructions based on authority delegated by the supervisor.
• May provide guidance and instruction to other office support staff.
• Performs other related duties as assigned.

Classification 43- Office and Administrative Support Occupations Required Qualifications

• High School Diploma or GED.
• Three years providing administrative support.
• General knowledge of and skill in the practical application of generally accepted office practices and procedures.
• Must have excellent communication, customer service, organizational, interpersonal, and written skills.

Preferred Qualifications Required Knowledge, Skills, Abilities

• Ability to communicate effective both orally and in writing.
• Ability to proofread and edit written documents.
• Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software.
• Ability to quickly learn and manage software for department processes.
• Ability to understand and follow oral and written instructions.
• Ability to interact effectively with internal and external parties in a courteous and efficient manner.
• Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.

Certifications / Registrations N / A