Operations Coordinator

Department Summary

The College of Arts and Sciences (CAS) is the hub of learning, research, and academic excellence at the University of Oregon.

With nearly 50 departments and programs representing the natural sciences, social sciences, and humanities, the high quality of our programs is the main reason why the University of Oregon is one of only 66 top universities in the prestigious Association of American Universities.

Our faculty and advisors work directly with students to help them think analytically, question critically, and communicate clearly about how to find solutions to real-world issues in the world we live in.

Our staff and managers play critical and dynamic roles in supporting and advancing the academic mission of the University and of CAS.

This position is in Academic Service Unit (ASU) 7 Operations, which houses staff and managers who provide administrative, strategic, and operations support to multiple departments and programs, including : Anthropology, Geography, Environmental Studies, InfoGraphics Lab, and the Prison Education Program.

Position Summary

The Operations Coordinator is the primary support position for all operational and logistical processes within the assigned Academic Support Unit (ASU) and assists the Operations Manager in administrative tasks and special projects, developing an in-depth knowledge and expertise to consistently coordinate and administer department operations and special projects in assigned areas.

This position initiates, oversees, and coordinates operational and logistical processes within the assigned ASU related to areas including public-facing events, office operations, employee onboarding, space, records management, communications, awards and scholarships, student employee hiring, equipment, course materials, and supply procurement.

In assigned areas, the position is the primary liaison and will provide guidance to ASU staff, students, and faculty related to these operational and logistical areas.

This position also assists the Operations Manager and faculty with special projects as needed.

Special projects and regularly assigned work require independent research, analysis, evaluation, and interpretation. The position may initiate and / or propose such projects and studies, or be assigned projects from Department Heads, Directors, or Operations Manager.

This position has responsibility for undertaking projects from set-up through completion.

This position reports directly to the Operations Manager and works on the Operations team within the ASU. The position requires strong interpersonal and organizational skills and the ability to prioritize workload.

The person in this position works largely independently and deals with routine and unexpected matters (some of which are confidential), that require independent judgment calls daily regarding policy interpretation and / or the type of services to be provided.

The person in this position interacts frequently with the units’ faculty and staff, as well as with administrative colleagues throughout the academic and administrative areas of the University.

Interactions occur to provide information or request it from others; to explain policies and procedures, to resolve problems in accordance with policies and procedures, and determine exceptions to policies and processes.

The person in this position needs to be committed to the principles of diversity, equity, and inclusion, and sensitive to the needs of diverse faculty, staff, and students.

Minimum Requirements

• Three years of office experience which included two years at full performance level and experience generating documents; and
• Lead work responsibility or coordination of office procedures.
27 days ago