Senior Office Coordinator

Create Your Experience of a Lifetime!

Come work and play in the mountains! Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).

Job Benefits

• Ski / Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan
• Employee Assistance Program
• Excellent training and professional development
• Referral Program

Full Time roles are eligible for the above, plus :

• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Free ski passes for dependents
• Critical Illness and Accident plans

Job Summary :

The Sr. Office Coordinator assists in the daily office operations and workplace services programs at Vail Resorts’ Corporate Office, including daily staffing of the mailroom.

This role requires exceptional employee service skills, previous office coordinator or similar experience, and an ability to work under pressure, handle multiple tasks, and meet deadlines as required.

Job Specifications :

• Outlet : Broomfield Office, Colorado
• Expected Pay Range : $20.00 - $32.88
• Shift & Schedule Availability : Full Time

Job Responsibilities :

• Staff mailroom daily, including sorting incoming mail and mass quantities of packages, creating outgoing shipping labels, working with resort and VRR mailroom and warehouse staff to coordinate deliveries, partnering with IT to manage all incoming and outgoing equipment and managing and metering all outgoing mail (up to thousands of pieces of mail a day)
• Validate, create, and issue access badges (new employee, vendors, temp employee badges)
• Manage Workplace Services tickets in Service Now; assist the office manager with janitorial, building and furniture requests
• Manage Broomfield courtesy vehicles, including a relationship with the vendor, confirming and helping employees to become approved drivers, vehicle calendars, and checking in / out of vehicles
• Perform regular office walkthroughs; maintain a clean and safe office environment
• Partner with the office manager to schedule vendors to repair or service various building maintenance items (HVAC, plumbing, door repairs, etc.)
• Assist with large in-office events including booking, room set up, etc.
• Maintain kitchen inventories and restocking
• Acquire and maintain certification in First Aid / CPR / AED
• Serves as backup to the Office Coordinator
• Support special projects as assigned by the office manager

Job Requirements :

• High school diploma or equivalent; college degree preferred
• 1+ years of office experience or similar experience
• Valid driver’s license
• English required. Strong written and verbal communication skills, with the ability to inform cross-functional teams, business and vendor partners
• Flexibility with schedule to accommodate off-hour projects
• Able to lift up to 30 lbs.
• Able to operate an automatic vehicle
• Able to walk short to moderate distances
• Experience with Microsoft Office
• Experience with office equipment (printer, copier, fax, scanner, etc.)
• Previous customer service experience

The expected pay range is $20.00 - $32.88. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 503733

Reference Date : 07 / 25 / 2024

Job Code Function : Office Services