Office Manager and Executive Assistant to CEO

Anticipated start date : As soon as filled.

Position :

Office Manager and Assistant to the Chief Executive Officer

• Salaried position stationed in Wooster.
• Full-time, which includes some evenings and weekends.
• Local travel may be required.

Job Description :

Under the direction of the Chief Executive Officer, the Office Manager is responsible for the following duties :

• Responsible for day-to-day administrative and office operations.
• Provide general support to Adaptive Sports Ohio visitors.
• Prepare and distribute external correspondence, including but not limited to contracts, donation acknowledgments, and letters for tax-deductible financial and in-kind donations.
• Compile monthly reports and memos.
• Assist with basic bookkeeping and financial operations of invoicing, billing and payroll.
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office.
• Monitor and maintain office supplies inventory.
• Assist in the onboarding process for new hires.
• Manage and oversee databases for participants, donors, and other stakeholders and supporters, including direct responsibility for event management and registration.
• Participate actively in the planning and execution of Adaptive Sports Ohio events.
• Assist Development Staff in tracking grant deliverables and program data, assist with grant reports, and delivering completed program evaluations.
• Attend, as well as prepare agendas and minutes for all Adaptive Sports Ohio Board of Director’s meetings.
• Assist the Chief Executive Officer in setting up meetings and travel accommodations.
• Assist with special events and any other duties and responsibilities as assigned by the Chief Executive Officer.

Minimum Qualifications :

• Associates or Bachelor’s Degree in related field.
• 2 years of office or assistant experience.
• Detail oriented with strong professional, interpersonal, and organizational skills.
• Highly proficient in Microsoft Office products including Outlook, Word, and Excel.
• Highly proficient in Google Drive, Docs and Spreadsheets.
• Must be able to lift, carry, and manage supplies.
• Excellent written and verbal communication skills.
• Must maintain confidentiality at all times.
• Ability to work independently and make decisions in accordance with established policies and regulations.
• Attention to detail and the ability to work in a fast-paced environment.
• Ability to work on multiple projects simultaneously, prioritize projects, and meet deadlines in a timely manner.

Additional Desirable Qualifications :

• Strong initiative and creative problem solver.
• A creative mind with the ability to suggest improvements.

Additional Information :

• Background check required.
• Competitive salary that is commensurate with experience.
• Benefits package for full-time employee that includes health, dental, paid time off and paid holidays.

To apply :

If interested in applying, please submit the following :

• Resume
• Cover Letter
• Salary Requirements
• Three References

If an interview is requested, applicants are required to provide a work sample of a typed letter that demonstrates the applicant’s writing skills.