Job Description
Job Description
Job Overview : The Hispanic Chamber of Commerce of Louisiana Foundation (HCCL) is seeking a highly organized and detail-oriented administrative assistant to support our foundation's goals.
The ideal candidate will efficiently provide administrative and clerical services and report directly to the President & CEO of HCCL.
Minimum Qualifications :
- Bachelor's degree, preferably related to Business Administration.
- Bilingual in English and Spanish (preferred) : 100% proficiency in Spanish and intermediate proficiency in English (written and spoken).
- Proficiency in MS Office Suite, Apple software, Microsoft Office and Outlook.
- Basic knowledge of various social media channel management (Facebook, Instagram, LinkedIn, Twitter, etc.).
- Basic graphic design knowledge.
- Organized with excellent attention to detail.
- Strong problem-solving and interpersonal skills.
- Ability to work under pressure in a fast-paced business environment.
- Basic knowledge of business etiquette, language, and protocol.
Physical Requirements : The ability to perform essential job functions with or without reasonable accommodations, occasional light lifting, and extended periods of sitting at a computer station.
Essential Responsibilities :
- Create spreadsheets, orientation kits and resource packages.
- Planning programs, job fairs, and community resource events, including venue research, speaker requests and follow-ups, guest list compilation, and management.
- Supervise all administrative aspects of workshops and events, including registrations, confirmations, certificates, and materials preparation for seminar venues.
- Provide customer service to members regarding membership benefits, business resources, events, etc.
- Be available to attend events outside of regular office hours.
- Supervise all social media platforms : Facebook, Twitter, Instagram, Mailchimp.
- Respond to emails and correspondence throughout the day.
- Manage incoming calls and address inquiries from the Hispanic community.
- Follow up on foundation sponsor programs.
- Prepare reports and program updates for sponsors.
- Visit various consulates and non-profit organizations to inform the community about workshops.
- Coordinate and participate in radio spots, television, and newspaper media.
- Provide topics of interest to the community in workshops.
- Connect with various non-profit organizations to provide informative workshops to the community.
- Provide support at various HCCL events.
- Perform other duties as assigned
Job Type : Full-time, Monday to Friday, with occasional weekend or evening work for events.
Experience :
- Data Entry : 1 year (Preferred)
- Customer service : 2 years (Preferred)
- Graphic Design : 1 year (Preferred)
- Administrative Assistant : 2 years (Required)
- Education : Bachelor’s degree (Required)
Benefits : Official Holidays, Flexible schedule.
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