TWDB - 24-100 - State Programs Coordinator (Program Specialist III-IV)

TWDB - 24-100 - State Programs Coordinator (Program Specialist III-IV)(00042294)

Organization

TEXAS WATER DEVELOPMENT BOARD

Primary Location

Texas-Austin

Work Locations

TWDB Stephen F Austin Bldg1700 Congress AvePO Box 13231Austin78711

Other Locations

Texas-Remote Within Texas

Business and Financial Operations

Employee Status

Regular

Schedule

Full-timeStandard Hours Per Week : 40.00

Travel

Yes, 10 % of the TimeState Job Code : 15721573Salary Admin Plan : BGrade : 1920

Salary (Pay Basis)

3,771.00-5,460.00(Monthly)

Number of Openings

Overtime Status

Exempt

Job Posting

Jun 3, 2024, 12 : 30 : 45 PM

Closing Date

Jun 23, 2024, 12 : 59 : 00 AM

Description

Salary commensurate with experience and qualifications

Salary Ranges :

• Program Specialist III - $3,771.00 / monthly - $5,000.00 / monthly
• Program Specialist IV - $5,100.00 / monthly - $5,460.00 / monthly

TEXAS WATER DEVELOPMENT BOARD’S MISSION

Leading the state’s efforts in ensuring a secure water future for Texas.

WORKING AT THE TWDB

See and !

The Texas Water Development Board (TWDB) endorses telecommuting and hybrid workplace plans, in addition to other flexible work alternatives.

We offer competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work hours so you can have a work / life balance! For more information about these benefits and more visit :

Please visit TWDB Career Page : for more information.

MILITARY EMPLOYMENT PREFERENCE

Veterans, Reservists or Guardsmen with an MOS or additional duties that fall in the fields of OS Operations Specialist, 16GX Air Force Operations Staff Officer, 612X LDO - Operations, Surface, or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply.

Additional Military Crosswalk information can be accessed at

Job Description Summary

Performs complex (journey-level) to highly complex (senior-level) consultative services, technical assistance work, and high-level administrative duties related to the TWDB’s Financial Assistance programs.

Work involves planning, developing, implementing, and maintaining internal and external guidelines to ensure compliance with applicable rules.

Responsible for establishing goals and objectives, developing written materials such as guidelines, forms, procedures, policies, rules and regulations.

Develops schedules and setting priorities, along with coordination with cross-divisional and / or cross-agency teams to maintain standards for achieving established goals.

Represents TWDB and its programs to citizen groups and governmental agencies. Leads and serves as the primary point of contact for the State's financial assistance programs.

Oversees and / or participates in special projects / programs as assigned by the Manager, Division Director, Assistant Deputy Executive Administrator, or Deputy Executive Administrator.

May provide guidance to others. Works under general to limited supervision, with moderate latitude for the use of initiative and independent judgment.

Reports to the Manager of the Program Administration State Programs Department.

Essential Job Functions

• Serves as the Water Supply & Infrastructure (WSI) subject matter expert for the state funded programs to provide services to internal and external stakeholders on program administration, state and federal laws, legislation, rules, regulations, and guidelines pertaining to the administration of our financial assistance programs.
• Responsible for providing consultative and technical assistance on state and federal statute, rules, regulations, guidelines, and program administration pertaining to the state funded programs to internal and external stakeholders specializing in outreach and education to our outside entities.
• Identifies, develops, and implements policy and process improvements to the State programs, in conjunction with other agency staff members.
• Prepares and makes presentations to internal and external groups on the TWDB's Financial Assistance programs.
• Oversees the invitation process for state financial assistance programs, including the allocation of funding.
• Serves as assigned on the Program Administration & Reporting bill analysis team.
• Develops and maintains detailed process and procedure documents to ensure programmatic sustainability.
• Participates in independent job-related research and demonstrates initiative when seeking solutions to issues.
• Provides superior customer service to internal and external customers.
• Participates in seeking job-related training opportunities.
• Maintains confidential and sensitive information.
• Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency’s records retention procedures and schedule.
• Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
• May be required to operate a state or personal vehicle for business purposes.
• Performs other duties as assigned.

Qualifications

Minimum Qualifications

• Graduation from an accredited four-year college or university with a bachelor’s degree in Public Administration, Planning, Science, Engineering, Business, Finance, or related field.
• Work Experience : Program Specialist III : Two years of progressive, relevant work experience involving the development, monitoring, or implementation of a government financial assistance program.

Program Specialist IV : Five years of progressive, relevant work experience involving the development, monitoring, or implementation of a government financial assistance program.

Relevant education and experience may be substituted for each other on a year-for-year basis.

Preferred Qualifications

• At least one year of experience with a TWDB financial assistance program or other agency activity.
• Previous experience in contract administration, grant administration or loan processing.
• Previous experience and proficient skills utilizing Microsoft Office Suite (Access, Excel, Word, Outlook, etc.)

Knowledge, Skills, and Abilities (KSAs)

• Knowledge of local, state, and federal laws and regulations relevant to Program Administration State Programs.
• Knowledge of the principles and practices of public administration.
• Knowledge of state financial assistance programs.
• Skills in using Microsoft Office programs such as Word, Excel, and Access.
• Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
• Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
• Ability to make mature, objective decisions and identify areas of potential problems.
• Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
• Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
• Ability to perform assigned duties and improve work habits and / or output.
• Ability to complete assigned work, on time, neatly and with infrequent errors.
• Ability to interpret policies, procedures, and regulations.
• Ability to provide prompt, courteous and accurate assistance and clear and concise communication to internal and external stakeholders both verbally and in writing.
• Ability to work and cooperate with others in a team environment.
• Ability to manage multiple tasks.
• Ability to stand / sit / move to perform activities such as retrieve / replace files in a large file system for boxes up to 30 lbs.
• Ability and willingness to travel 10% of the time, primarily within the State of Texas.
• Ability to operate a vehicle (state or personal) for state business and maintain a driver’s license and driving record that complies with state and agency requirements.
• Ability to work shifts that may exceed 8 hours, including early mornings, nights, and weekends.
• Ability to train others.

Remarks

• Copy of required academic transcripts and / or licensures and driving record must be submitted at the time of hire. Failure to provide required documentation will result in no further consideration for employment.
• Important Notice : Otherwise qualified candidates who are ultimately considered for potential employment with the Texas Water Development Board may be the subject of a request for any criminal history record information maintained by the Texas Department of Public Safety (DPS).

Evidence of a criminal conviction or other relevant information obtained from the DPS shall not automatically disqualify an individual from employment with the Texas Water Development Board.

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS

Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.

EQUAL OPPORTUNITY

The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities.

SELECTIVE SERVICE

Males born on or after January 1, 1960, will be required to present proof of Selective Service registration on the first day of employment or proof of exemption from Selective Service registration requirement.

FINAL EMPLOYMENT OFFERS

All offers of employment are contingent upon the candidate having legal authorization to work in the United States. Failure to present such authorization within the time specified by the U.

S. Department of Labor will result in the offer being rescinded.

SPONSORSHIP

Candidates must be eligible to work in the United States without requiring sponsorship.

STATE OF TEXAS APPLICATION

Resumes will not be accepted in place of a completed State of Texas application unless indicated.

E-VERIFY

TWDB participates in E-Verify! Information from each new employee’s Form I-9 will be provided to the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) to confirm work authorization.

EMPLOYMENT AT-WILL

Employment with the Texas Water Development Board (TWDB) is on an at- will basis.

AMERICANS WITH DISABILITIES ACT

The TWDB is in compliance with the Americans with Disabilities Act and makes reasonable accommodations for applicants and employees with disabilities.

If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits of employment, please contact the Human Resources Division for assistance at (512) 475-2142.

Deaf and hard of hearing applicants may contact our office via Relay Texas at 1-800-735-2989 (TTY / TDD).

HEADQUARTER LOCATION AND CONTACT INFORMATION

Texas Water Development BoardStephen F. Austin Building1700 North Congress AvenueAustin, Texas 78701Phone : (512) 475-2142