Position Summary :
Performs complete administrative duties for a Sr. VP level executive who is controlling an operating unit in the organization.
May provide support for more than one Executive or for reporting VPs. Does work of a confidential nature and relieves executive of designated administrative details.
Prepares correspondence, memoranda, reports etc utilizing advanced PC software skills. Schedules and maintains calendar of appointments, meeting and travel itineraries, and coordinates related arrangements.
Must exercise initiative, judgment, and knowledge of company practices, policies and organization. May direct and review work of a support staff.
Responsibilities
- Types and / or composes internal and external correspondence, takes and transcribes meeting minutes, type reports and presentations for Senior Vice President's use in System meetings.
- Collects and prepares information for the Senior Vice President's use in discussions and meetings with executive staff members and outside individuals.
- Opens and screens incoming mail. Locates and attaches appropriate file to correspondence to be answered.
- Maintains daily appointment calendar. Coordinates appointments and meetings and organizes agenda materials.
- Receives and screens telephone calls and may respond to moderately complex inquiries. Takes messages and / or redirects callers.
- Maintains and organizes confidential department files and records.
- Makes travel and lodging arrangements directly or through travel agencies.
- Maintains and orders office supplies as necessary.
- Performs other duties as assigned or requested.
Qualifications
Minimum Education :
Associates degree or equivalent experience.
Minimum Experience :
Five (5) to seven (7) years administrative experience with executive management. Requires experience using word processing (MS Word), spreadsheet (Excel) and presentation (PowerPoint) software.
Strong Excel and PowerPoint proficiency preferred
Licensure Requirement :
None
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