Executive Assistant

Essential Functions :

• If VP, CVP, or SVP is based in regional headquarters, this role must be co-located with position supported
• Collaborates closely with other administrators, business leaders and global colleagues
• Coordinates and executes output and actions from the leadership team meetings
• Designs, plans, and executes moderate to large scale meetings and off-sites
• Directs administrative activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the department
• Ensures company procedures are followed and directs questions accordingly
• Functions autonomously, exercises discretion and judgment, and works independently on a variety of complex and diversified assignment and special projects
• Handles correspondence and requests for information and may make decisions on behalf of the executive
• Independently researches and develops reports and budgets; draws conclusions and makes recommendations
• May lead moderately complex projects within own department or that have a cross functional nature
• May provide support for budgets
• Participates in planning and other business related meetings
• Performs a wide range of administrative and general support duties of a highly responsible and confidential nature
• Performs duties that are both task and project oriented requiring interpretation and judgment
• Performs other clerical / administrative and support duties as needed
• Plans and prepares communications requiring skill, tact, persuasion, and / or negotiation to accomplish the objectives of the communication
• Provides support to team members for general administrative needs such as presentation development, greeting guests, and new hire onboarding

Qualifications :

• A high school diploma or GED required
• A minimum of 6 years of administrative or related experience required. Advanced training or administrative certification a plus
• Ability to exercise independent discretion and / or judgment
• Ability to handle sensitive and confidential information
• Ability to interact with all levels inside and outside of the organization along with HQ and global affiliates
• Ability to manage multiple priorities
• Ability to understand implications of work and make recommendations for solutions
• Ability to work independently
• Demonstrates strong leadership abilities
• Excellent customer service skills
• Requires demonstrated computer skills and use of Microsoft Office
• Requires extensive knowledge of the job and department served and complete knowledge of operations within a company. Requires an understanding of the Company 's goals and the strategy to attain them
30+ days ago