Senior Administrative Assistant - Principal (ES/MS)

QUALIFICATIONS :

Education / Certification Required :

High school diploma supplemented by secretarial skills involving word processing, typing, advanced computer usage, and ten-key operation, and advanced business / secretarial training.

Special Knowledge / Skills Required :

• Word Processing aptitude.
• Knowledge of spreadsheets, typing, filing, fax machine, written and oral communication skills.

Technology Proficiency : Level 2 - Applied (Use of)

• Computer operations.
• Software productivity tools (i.e., Microsoft Office)
• E-mail
• Printers
• Job related financial and student management systems
• Multimedia tools
• Electronic file management
• Technology Applications TEKS
• CCISD Acceptable Use Policy and Technology Ethics / Etiquette

Experience Required :

Proven performance in position with similar responsibilities.

PERSONAL QUALIFICATIONS :

• Ability to relate in a positive and tactful manner with administrative staff, principals, assistant principals, teachers, parents, co-workers, and the general public.
• Analytical, organizational, and management skills.
• Ability to work independently with little or no supervision.
• Effective communication skills (listening, oral, and written).

FUNCTION :

The secretary to the principal performs general secretarial and clerical duties. One of the most important

roles of the secretary is to act as a center of communications, directing parents, teachers, and students to the proper person.

The secretary is responsible for all money handled through the school activity fund, bookkeeping, preparing the payroll, and typing reimbursement requisitions.

MAJOR RESPONSIBILITIES & REQUIREMENTS :

• Answer the telephone, relays messages, gives information in accordance with approved procedures.
• Reviews and distributes all incoming mail to the principal, noting deadlines, requests, and other pertinent information and prepares responses as needed.
• Performs duties necessary for the accurate accounting of all money received into and disbursed from the school activity fund including preparing all checks for payment of obligations, depositing money in school bank account, keeping necessary records of all transactions and making required reports.
• Makes appointments and maintains principal's calendar of daily schedule and meetings.
• Type letters, reports, requisitions, and bulletins.
• Prepares weekly payroll.
• Performs other clerical duties such as filing, and preparing reports.
• Performs other job-related duties as may be assigned by the principal.

Working Conditions :

• Ability to receive information and / or instruction from internal / external customers through spoken expression.
• Ability to manipulate tools / equipment / keyboards.
• Ability to convey information and / or instruction to internal / external customers through spoken expression.
• Ability to perform work while standing and / or walking for extended periods, up to eight (8) hours a day.
• Ability to see detailed information, naturally or with correction.

REPORTS TO / SUPERVISES :

School Principal