Assistant Property Manager

Job Description

The Assistant Property Manager provides first-class property management services and assists a Property Manager in overseeing a portfolio of commercial properties.

Day-to-day responsibilities include assisting with issues regarding building / property operations, enhancing tenant relations, vendor scheduling, and customer service.

ESSENTIAL FUNCTIONS

• Provide daily assistance and support to Property Managers in management of a commercial real estate property portfolio.
• Manage tenant and vendor relations to include keeping contracts and COI updated.
• Property scheduling and communication with tenants and vendors.
• Assist with accounting, reporting, and budgeting tasks.
• Assist with lease administration.

RESPONSIBILITIES

• Work with Property Managers to resolve building operations’ issues.
• Work closely with vendors to ensure compliance with service contracts.
• Recommend and / or complete vendor contracts as appropriate.
• Ensure adherence to property owners’ policies and procedures, as well as compliance with codes, regulations, and governmental agency directives.
• Answer office telephone as required and assist callers.
• Receive work order requests and coordinate with the building technician or vendor(s) as appropriate.
• Schedule building activity including move-ins / move-outs and verify insurance.
• Follow established A / R guidelines including contacting tenants regarding follow-up on rent payment status and assisting Property Manager in lockouts, assigning late fees, or sending demand letters as necessary.
• Review and ensure the accurate coding of invoices for payment.
• Assist Property Managers in the preparation of the monthly reporting package / financial reports according to owner's needs.
• Assist Property Managers with the preparation, assembly, review, and implementation of the annual operating and capital budgets, as well as operating expense reconciliations.
• Assist the Property Managers as appropriate in coordinating insurance procurement, electricity procurement, and real estate tax review processes for properties.
• Ensure compliance with management agreements.
• Work with the Property Managers to facilitate accounting, leasing, marketing, and construction needs.
• Understand lease types to assist the Property Manager with ensuring Lease compliance.
• Process Tenant billbacks expenses.
• Assist in the response and resolution of after-hour emergency calls as needed.
• Assist in planning and executing tenant events with management team.

Qualifications

• Bachelor’s Degree preferred
• 3-5 years' experience in Commercial Property Management industry preferred
• Excellent customer service skills
• Strong verbal and written communication skills; prior experience communicating with tenants and / or vendors in a professional, courteous environment
• Previous experience using real estate software (Yardi or MRI, Kardin, AvidXchange, IMPAK, or similar programs)
• Basic accounting knowledge and skills
• Good organizational skills
• Attention to detail
• Ability to multitask
• Proficiency with Microsoft Excel and Word
• Desire and ambition to learn and grow in Stream’s property management department
• Attributes which align with Stream’s core values of Smart, Honest, Nice, and Passionate

Additional Information

LI-Onsite

Stream is an equal-opportunity employer and does not discriminate on the basis of ethnicity, race, religion, sexual orientation, gender identity, age, national origin, disability, military status, or any other reason prohibited by law.

Note : Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Stream Realty Partners offers competitive salaries, bonuses, medical / dental / vision insurance, pharmacy benefits, health savings account, flexible spending accounts, 401(k) plan with company matching, PTO, and holiday pay.

Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, location, and other job-related reasons.