Exec Admin Assistant

JOB DESCRIPTION

Job Description

Join a dynamic and mission critical business that contains a growing and diverse portfolio of opportunities in the BAE Systems Electronic Systems Sector.

Our flexible work environment offers remote works options, flexible hours, and a 9 / 80 schedule with every other Friday off.

We put our customers first exemplified by our mission : We Protect Those Who Protect Us .

Job Description :

BAE Systems, Electronic Systems Business Winning is seeking a highly motivated Executive Administrator to provide support to the Vice President of International Business Development and the Senior Director of Business Winning and other leadership team members as needed.

The position requires executive communication skills, strong collaboration, a high level of judgement, strong organizational skills, tremendous attention to detail and the ability to meet tight deadlines while balancing multiple priorities.

This position requires a high level of integrity and discretion in handling sensitive information. This role will also operate as part of a highly collaborative administrative team, ensuring seamless leadership team coverage and support as required.

Responsibilities include, but are not limited to :

Organizational skills ability to prioritize tasks, manage calendars, schedules and keep track of documentation (filing electronically)

Proficient with office software such as Microsoft Office Suite and email protocol, web-based applications and business processes and the use of office equipment

Communication skills ability to communicate effectively with all levels of employees, internal and external customers, with clear and concise command of grammar

Sound interpersonal skills and ability to develop and maintain relationships

Adaptable in handling multiple tasks and customers without compromising quality, operating independently using judgment and time management

Timeliness, accuracy and attention to detail approaching tasks from start to finish with proficiency, such as data entry and proofreading documents

Plan and manage internal and external events and provide hospitality

Maintain and order office, coffee, water supplies and / or arrange catering

Required Education, Experience, & Skills

High School / GED and 6+ years of experience

Requires proven advanced working knowledge of commonly used PC / Microsoft Office applications

and office equipment. Specifically Excel and PowerPoint.

Knowledge and experience with travel and expense applications

Fast paced work environment, must be well organized and work well under pressure. Exerts normal physical energy associated mostly with sitting and may occasionally stand or walk to perform the work of the position.

May lift light office supplies weighing up to 15 pounds and / or operate technical equipment such

as computers and peripherals.

Preferred Education, Experience, & Skills

Associates Degree

Working knowledge of Concur - travel software

Strong experience with arranging international travel and supporting a remote team that supports ongoing international and domestic travel.

Notary Public certification would be a plus.

5+ years of experience performing administrative duties supporting remote teams of 20 people or more.

Pay Information

Full-Time Salary Range : $52690 - $84260

Please note : This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to : business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits : At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being.

Regular employees scheduled to work 20+ hours per week are offered : health, dental, and vision insurance; health savings accounts;

a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance.

Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave.

Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and / or job specifics.