Facilities Supervisor

This assignment will be responsible for, but not limited to, providing superior administrative support to the Frisco HQ Facilities Team, along with small-medium level project management, onsite corporate events coordination, and vendor management responsibilities.

This role requires accountability and transparency, adaptability, team-driven attitude, and maturity. The incumbent of this position will need to possess the talent to prioritize and self-manage essential functions.

This role serves as a key point person in our teams interactions and communications with our employees, contractors, and vendors.

This position reports to the Frisco HQ Senior Manager of Facilities.

Essential Functions :

Leadership role in Facilities projects. Supervise the development, implementation, and post-evaluation of small to medium-sized Facilities Projects.

Determine project viability through cost analysis while ensuring alignment with business objectives and goals. Organize the design and development of standards, specifications, schedules, budgets, and approval processes.

Execute project work plans with appropriate flexibility to meet changing needs and requirements. Maintain reporting and tracking for facilities projects.

Ensure evaluation and validation of completed projects. Responsible for submission of escalations to management that ensure project deadlines are met.

Facilitate and oversee vendor relationships at the Frisco HQ site (including printing, shipping & receiving, foodservice) .

Implement high-quality and cost-effective site services that add value by meeting the needs of our employees and promoting business goals.

Ensure contract adherence, facilitate relationships, and ensure quality and performance standards are measured and met.

Oversee space planning operations. Plan, coordinate, communicate and execute all personnel workstation / office assignment changes and modifications in TX- Partner with internal departments to ensure updates to locations of staff are up to date.

Maintain the central database (Archibus) system housing property floor plans, space configurations, furniture layouts, etc.

Coordination of departmental communications and content creation. Collaborate with team members and Corporate Communications and coordinate weekly occupant communications via Frisco News (email) to ensure timely information about current events, reminders, and other communications in connection with building events, initiatives, and requirements.

Develop, implement, and challenge test Standard Operating Procedures and policies, for Frisco HQ Facilities including processes for work requests, meeting rooms, business center, housekeeping, foodservice, moves / add / changes, and onsite events.

• Update and maintain the KDP Frisco Facilities SharePoint site . Maintain a catalog of employee / public-facing policies and procedures, internal team sites, and contract management database, as well as any additional sites that may be implemented by the Frisco HQ Facilities Team.
• Planning / coordinating / execution of onsite events. Conduct coordination meetings with event hosts, compile event plans, and assign and schedule resources accordingly.

Maintain onsite event schedule, and ensure Frisch HQ Facilities team resources (housekeeping, catering, building ops, security, etc) are engaged and aware of their duties.

• Provide logistics and day-to-day administrative support for capital, operating, and project budgets. Partner with the Facilities Leadership Team to analyze past and current budget data as well as drive continuous operational efficiencies, standardizations, and process improvements to maximize bottom-line value.
• Order supplies for all Facilities work, business center, housekeeping, break rooms, meeting rooms, etc.
• Develop and plan the Facilities Satisfaction Survey and Implementation of improvements.
• Travel required : less than 5%.

Total Rewards

Benefits, subject to election and eligibility : Medical, Dental, Vision, Disability, Paid Time Off (including

paid parental leave, vacation, and sick time), k with company match, and Tuition Reimbursement

Annual bonus based on performance and eligibility

Requirements

Qualifications :

• Bachelors degree
• Three or more years of Facilities Coordinator experience or other similar administrative management (Experience can be substituted for education)
• Customer service experience in a corporate environment
• Possess high levels of attention to detail
• Ability to articulate thoughts and express ideas effectively using oral, written, and non-verbal communication skills
• Basic knowledge of SAP & Ariba procurement and accounting systems preferred.
• Proficient in the use of MS Office Excel, PowerPoint, Outlook, and Word
• Ability to manage and prioritize multiple projects and meet specific goals and deadlines
• Must have very strong customer service and influencing skills

Physical Requirements :

• Climbing, balancing, stooping, crouching, reaching, standing, walking, lifting, grasping, talking, hearing, seeing, and repetitive motions
• Incumbents may be subject to moving mechanical parts, electrical currents, vibrations, fumes, odors, dusts and poor ventilation
30+ days ago