OUTREACH ADMISSIONS SECRETARY

Job Summary :

This position requires familiarity with the terminology of the office unit. The Secretary selects appropriate methods from a wide variety of procedures or makes simple adaptations and interpretations of a limited number of substantive guides and manuals.

The clerical steps often vary in type or sequence, depending on the task. Recognized problems are referred to others. The Outreach and Admissions Secretary provides clerical support and related assigned duties to the Outreach & Admissions Department.

Duties :

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.
• Maintains department schedule by updating calendars for department personnel, arranging meetings, conferences, teleconferences, and assisting with travel plans.
• Completes requests by greeting students, staff, and guests, in person or on the telephone, answers or refers inquiries while prioritizing confidentiality.
• Prepares required reports and edits work done by others, ensuring company format policies are followed and necessary corrections are made.
• Completes training on all office equipment, maintains office supply inventory, anticipates needed supplies; places supply orders, and verifies receipt of orders.
• Complies with safety practices and transports students as needed.
• Demonstrates organizational skills, good housekeeping, and continually models appropriate Career Success Standards.
• Participates in staff training.
• Mentors and monitors students as the opportunity and need arises.
• Performs other duties as assigned within the individual’s scope and capabilities.

Qualifications : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.

Experience : One year experience required. Working knowledge of Microsoft Suite of Applications required.

Education : High School Diploma or GED equivalent. Associate's degree preferred.

Certificates, Licenses, Registrations : Valid State Drivers’ License.

Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand and walk;
• to reach with hands and arms and talk and listen. The employee is occasionally required to sit; to use hands to finger, handle, or feel;

to taste and to smell. The employee must be able to lift and / or move up to 25 pounds occasionally. Specific vision capabilities required by this job include close vision, distance vision, and peripheral vision.

Work Environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level can vary from moderate to loud.

This job description is not intended to be all-inclusive. Therefore, the employee may be requested to perform other reasonable related duties as assigned by the immediate supervisor and other management as required.

The company reserves the right to revise or change job duties as business requirements dictate. It is mutually agreed that the job description does not constitute a written or implied contract of employment.

It is also understood that the company reserves the right to change work schedules as required, including overtime.

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