Graduate Programs Administrator

Posting Number : S12829P

S12829P

Working Title :

Graduate Programs Administrator

Department :

SRVPAA-Institute of Higher Ed

About the University of Georgia :

Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education ( https : / / www.

uga.edu / ). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education.

UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton.

UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students.

Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College / Unit / Department :

The Louise McBee Institute of Higher Education is an academrc unit of the University of Georgia committed to advancing higher education policy, management, and leadership through research, graduate education, and outreach.

The McBee lnstitute’s mission encompasses higher education issues at the campus, state, national, and International levels.

College / Unit / Department website :

https : / / ihe.uga.edu

Posting Type : External

External

Retirement Plan : TRS or ORP

TRS or ORP

Employment Type : Employee

Employee

Benefits Eligibility :

Benefits Eligible

Full / Part time : Full Time

Full Time

Additional Schedule Information :

8 AM to 5 PM, Monday-Friday; potential evening or weekend work during busy cycles.

Advertised Salary :

Commensurate with Experience

Posting Date : 10 / 25 / 2024

10 / 25 / 2024

Open until filled :

Proposed Starting Date :

12 / 02 / 2024

Location of Vacancy :

Athens Area

EEO Policy Statement :

The University of Georgia is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

USG Core Values Statement :

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office.

Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https : / / www.

usg.edu / policymanual / section8 / C224 / #p8.2.18 personnel conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https : / / www.

usg.edu / policymanual / section6 / C2653 .

Classification Title :

Student Services Professional

FLSA : Exempt

Exempt

FTE : 1.00

1.00

Minimum Qualifications :

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education / experience in lieu of the required minimum qualifications.

Preferred Qualifications :

Master’s degree preferred

Position Summary :

The Graduate Programs Administrator reports to the Administrative and Academic Manager and supports the Director, Graduate Coordinator, faculty and graduate students in the Louise McBee Institute of Higher Education.

This position is responsible for educating current and prospective graduate students on three graduate degree programs, admission requirements, student academic progress and opportunities.

The Graduate Programs Administrator communicates actively and is the first point of contact for resolving concerns related to recruitment, admissions, employment (assistantships), academic progress, and graduation.

The incumbent is responsible for maintaining and producing data on the program statistics, as required, and operating within appropriate systems to support the programs : Xitracs, GradSlate, GradStatus, Banner / Athena, etc.

Knowledge, Skills, Abilities and / or Competencies :

• Exceptional written and verbal communication skills and ability to interact professionally with a wide variety of community constituents.
• Proficiency in office practices, procedures, systems, and the Microsoft Office Suite.
• Ability to draft written materials for nomination and unit reports.
• Ability to plan, coordinate, and oversee multiple projects with a calm and professional demeanor.
• Strong attention to detail, initiative, and intellectual curiosity. Excellent organizational and time management skills.
• Ability to apply and communicate administrative rules, regulations, and policies effectively to faculty, staff, students, and other stakeholders.
• Ability to use discretion with confidential information and maintain confidentiality.
• Ability to work independently as well as collaborate with team members and to establish and maintain effective working relationships with others.

Physical Demands :

• Building has no elevator so frequent stair climbing is involved.
• Sit for extended periods of time.
• Lift up to 30lbs.

Is driving a responsibility of this position? :

Is this a Position of Trust? :

Does this position have operation, access, or control of financial resources? :

Does this position require a P-Card? :

Is having a P-Card an essential function of this position? :

Does this position have direct interaction or care of children under the age of 18 or direct patient care? :

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) :

Credit and P-Card policy :

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .

Background Investigation Policy :

• Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia;
• confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for;

and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable.

Please visit the UGA Background Check website .

Duties / Responsibilities :

Recruitment and Admissions :

• Serve as first point of contact for prospective students interested in MIHE graduate programs (PhD, Executive EdD, and MEd).
• Providing wholistic support for the application process, including ensuring that applicants have submitted all necessary information to GradSlate, by maintaining appropriate records, and by serving as the primary staff member responsible for supporting admissions committee reviews of applicants in alignment with UGA Graduate School policies and procedures.
• Coordinate and implement recruitment efforts, including developing recruitment plans and associated materials, planning the PhD campus visit in collaboration the Graduate Coordinator and staff, and applying for university-wide recruitment funding opportunities.
• Identify eligible students and assist in their nomination for university-wide fellowships and awards.
• Distribute admissions decisions and accompanying assistantship offers.

Percentage of time :

Duties / Responsibilities :

Program Administration :

• Coordinate & administer all aspects of graduate programs.
• Manage course scheduling process including uploading courses to Banner registration system and the 25Live event reservation system.
• Manage and lead events related to graduate programs, such as fall potluck, Institute graduation events, back-to-school / end-of-year celebrations, and other relevant events.
• Serve as staff representative on the Graduate Studies Committee to provide information and ideas to promote, grow, and recognize graduate students’ and graduate programs’ accomplishments in alignment with the unit’s strategic goals and priorities.
• Communicate Graduate School announcements and deadlines to faculty and students.
• Maintain familiarity with relevant UGA policies and operational command of system functions to support unit engagement with various university offices including but not limited to the Graduate School, Bursar’s Office, Registrar, Enrollment Management, Office of Online Learning, Office of Institutional Research, OVPI / Assessment, OVPI / Curriculum Systems

Percentage of time :

Duties / Responsibilities :

Enrolled Student Servies and Support :

• Manage all aspects of student advisement, enrollment, development, and degree progression.
• Serve as initial point of contact and resource for MIHE graduate students questions related to program progress or student development and appropriately refer issues or accomplishments to relevant parties
• Monitor, track, and report on student progress and milestone completion, including identifying early concerns to ensure students maintain good standing.
• Maintain familiarity with and provide resources and support to encourage and celebrate student success and well-being.
• Serve as liaison for students to range of UGA resources for their academic, professional, and personal development, including but not limited to the UGA Graduate School, Student Care & Outreach, Disability Resource Center, Center for Teaching and Learning, and Career Center (while maintaining student confidentiality in alignment with FERPA and other UGA policies).
• Work with program directors / coordinator of online master’s and EdD to support registration, program milestones, award nominations, and graduation.
• Appropriately file all relevant enrolled student services paperwork and tuition waivers with UGA Graduate School and other offices.

Percentage of time :

Duties / Responsibilities :

Reporting and Assessment :

• Provide analysis & synthesis of MIHE graduate programs data to inform programmatic decisions and to assess their effectiveness.
• Track and provide regular updates / reports on admissions, enrollment, advising, and student progression.
• Manage Student Learning Outcomes annual data collection, analysis, and reporting for all 3 graduate programs.
• Administer student annual evaluations and course evaluations in alignment with unit standards
• Work closely with faculty and staff on additional data analysis & synthesis efforts

Percentage of time :

Duties / Responsibilities :

Sponsored Projects Support :

• Serve as pre-award departmental grants representative to UGA Office of Research, Sponsored Projects Administration (SPA)
• Provide grant development support for MIHE faculty
• Provide support for submission approval process through UGA SPA eResearch portal

Percentage of time :

Duties / Responsibilities :

Unit Support :

• Provide support for MIHE internal library (lending to MIHE users, assisting with book donations, cataloguing new books) in collaboration with MIHE Library Coordinator.
• Seek out and participate in professional development opportunities that generate efficiency and enhance the performance of job duties.
• Conduct additional duties in support of the unit as needed.

Percentage of time : Contact Details :

Contact Details :

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name :

Megan Holloway

Recruitment Contact Email :

[email protected]

Recruitment Contact Phone :

706-542-0575