Executive Assistant

Job Description

Job Description

Executive Assistant Bellevue, WA (On-Site)

About American Capital Group

Founded in Bellevue, Washington in 1986, American Capital Group stands proud as a family-owned leader in real estate development.

With over three decades of dedicated service, our expertise shines in the realm of multifamily community development. To date, we have crafted over 80 multifamily properties across twelve states, managing 20+ of these properties in four Western states.

Our success stems from our comprehensive approach. We handle every aspect of real estate development in-house, encompassing Engineering and Design, Acquisitions, Development, Construction Management, Property Management, and Asset Management.

This integrated strategy has solidified our position as an industry trailblazer.

For a deeper insight into our journey and achievements, we invite you to explore our website.

https : / / www.acg.com

Position Overview

• Schedule Monday through Friday 7am to 4pm - Flexibility to work additional hours may be required to meet company / project needs.
• On-Site Requirement : This position requires physical presence at our corporate office during office hours.
• Compensation Package
• $36.06 to $38.46 / Hour*
• The above compensation is a range. Offers are made based upon a candidate's experience and the geographical location of this position.

What We Offer

• Competitive starting wages (listed above).
• A company-wide commitment to diversity and inclusion.
• A positive work environment where employee's contributions are valued.
• A fun culture with team building activities and events.
• Competitive medical, dental, and vision benefits. Employer pays 85% of employee's premium.
• 401k contribution opportunity with an annual company match.
• Paid sick leave accrual equivalent to 1.33 hours for every 30 hours worked ( 11 days per year).
• Paid vacation starting at three weeks and increasing with tenure.
• 13 paid holidays, including 2 personal holidays of your choice.
• Comprehensive training programs and development opportunities.

What We're Looking For

• 3+ years' experience in an administrative / executive assistant role.
• Experience in Property Development / Real Estate preferred.
• Customer service experience required.
• Bachelor's Degree required.
• Demonstrates exceptional attention to detail and organizational abilities.
• Proficient in effective communication and teamwork.
• Maintains a positive outlook and embraces a collaborative team approach.
• Shows responsibility and takes pride in their work.
• Fluent in English, with strong reading, speaking, and writing skills.
• Proficient in Microsoft Office applications, including Excel, Word, and Outlook.

Your Role

Administrative Support :

• Must be highly organized with excellent attention to detail and accuracy.
• Must have excellent verbal and written communication skills.
• Must be proficient and experienced with Microsoft Office programs (particularly Word, Excel and Outlook)
• Must be hardworking and have ability to complete time sensitive tasks.
• Ability to identify workload and prioritize tasks accordingly to meet deadlines.
• Research and respond to information requests in a timely manner.
• Always represent the company in a professional manner.
• Must have stress tolerance and patience in interpersonal communication.

ACG Design / Development & AHB Support :

• Help keep ACG Design, ACG Development, and AHB documents organized, on ProCore, FTP Site, Hanging Files and Archived Documents.
• Compile meeting minutes as they pertain to an applicable development. Formulate memos based on findings.
• Complete feasibility and research in order to complete assigned tasks from development checklist in cooperation with other APD team members.
• Compile, scan and log all applicable items needed for syndication files.
• Promote teamwork with co-workers as well as outside consultants and entities to achieve timely completion of all work in accordance with Project schedules.
• Become a market expert for local and regional submarkets.
• Perform routine office and design tasks necessary for the operation and presentation of design boards.
• Track RFI, Submittals, ASI, and other documentation in Procore.
• Help director of development, development managers complete applications for submittals to applicable jurisdictions.
• Plan and execute all travel plans for ACG Design, ACG Development, and AHB.

General Support :

• Assist in other duties as needed and directed. Setting up conference rooms for meetings, organizing lunches, watching the front desk, coordinating travel, coordinating vacation, vehicle tracking etc.
• Must be a team player with a willingness to support colleagues with tasks outside of his / her primary role in order to achieve various organizational goals.
• Stand-in as Front Desk Reception help as needed.
• Miscellaneous typing / data entry projects.

The responsibilities above are not all-inclusive.

Our Mission & Culture

At American Capital Group, "Our mission is to be an innovator and leader in multifamily housing solutions." To fulfill this mission, we prioritize respect, collaboration, integrity, and transparency.

These core principles guide our interactions and decisions, creating a work environment where every voice is heard and valued.

We understand that our employees are the cornerstone of our success, and we foster a culture that encourages teamwork and open communication.

Our commitment to integrity and transparency not only shapes the way we do business but also how we support and appreciate our dedicated team members.

By nurturing these values and striving to innovate in multifamily housing, we create a stronger, more successful company where everyone has the opportunity to thrive.

Candidate Screening & Interview Process

All applicants who meet the qualifications for this position are encouraged to apply. Upon submission of your application, you may be invited to participate in a preliminary virtual interview with a member of our Human Resources team.

Successful candidates will proceed to virtual and / or on-site interviews with the Hiring Manager(s).

Other requirements :

• Willingness to complete an online assessment test.
• Willingness to complete a 4-panel drug screening and background check upon hire.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER & AFFIRMATIVE ACTION EMPLOYER

We are a proud Equal Opportunity Employer and are dedicated to fostering an inclusive workplace. We celebrate diversity and are committed to creating an environment where all employees are respected, treated fairly, and given equal opportunities to thrive.

We encourage applicants of all races, colors, religions, genders, sexual orientations, gender identities or expressions, national origins, ages, disabilities, veteran status, and all other characteristics to apply.

Our commitment to equality, respect, and inclusivity means we strive to reflect the communities we serve and welcome the unique contributions that come from diverse perspectives.