Student Grants Responsibilities
- Manage high volume of Fairbank Center undergraduate and graduate student grants (year-round, with highest volume in spring to process summer grants)
- Handle publicity for grants, answer inquiries, and track all awards for budget purposes
- Represent the Fairbank Center at student opportunities fairs and other funding meetings and activities
- Set up and maintain application system on Harvard’s CARAT application system, organize applications into folders, share applications with grants review committee
- Prepare award letters and advise awardees on grant guidelines
- Collect grant award forms and documents, confirm undergraduate students complete pre-departure requirements
- Work with Programs Administrator on spread sheets to track grant budgets
- Work with the finance office to ensure a timely issuance of grant funds
- Coordinate pre-departure and post-travel briefing meetings
- Collect students’ grant reports and photos, recommend submissions to feature on website
Student Outreach
- Coordinate info sessions for students at start of each semester
- Maintain sign-ups for study groups for undergraduates interested in Chinese studies
- Reach out to previous and current student grant recipients, invite to speaker events or community building events
- Attend and represent FCCS at student fairs and events
- Maintain contact list of China-related student organizations and current representatives
- Collate list of previous student grantees
- Perform other tasks and develop initiatives related to student outreach and engagement.
Affiliated Scholars & Fellows Programs
- Compile records of former affiliated scholars into a usable database
- Coordinate support for Graduate Student Associates, e.g., scheduling meetings, coordinating with faculty and guest speakers, sending invitations and reminders
- Assist with planning and logistics of Fairbank Center community-building events during the semester
Office Management
- Responsible for annual audit of Fairbank Center and Harvard China Fund computers, printers, and other equipment. Orders replacement equipment when necessary.
- Work with the Executive Director to evaluate the Fairbank Center’s space holdings and office needs on a yearly basis.
Other Administrative Responsibilities
- Provide administrative assistance to the Executive Director as needed
- General problem solver for office administrative questions
- Possibility of working on Fairbank Center social media
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