Location : Boston MA (Inoffice with occasional travel to the Providence office)
Work Hours : Monday through Friday 8 : 30 am 5 pm (with availability for extended hours or weekends if needed)
Duties & Responsibilities
- Payroll Processing :
- Prepares and processes the firm’s weekly payroll.
- Onboards and offboards employees.
- Runs reports and processes other employee status changes.
- Defines procedures for managing payroll records including retention protection retrieval transfer and disposal.
- HR & Benefits Administration :
- Assists the HR Manager with benefits administration and related events.
- Oversees scheduling for Secretary coverage (vacations missed time) to ensure Attorneys are adequately supported.
- Partners with HR to develop and update office policies as needed.
- Office Administration :
- Oversees the general administration of the Boston office including organizing meetings / events and facilities management.
- Procures office supplies and coordinates with external service providers.
- Handles office mail deliveries and greets guests.
- Attorney / Paralegal Support :
- Assists attorneys and paralegals with administrative tasks as needed.
- Project Management & Reporting :
- Performs reviews and analyses of special projects ensuring management is kept properly informed.
- IT Coordination :
- Coordinates with the IT department regarding office equipment and technologyrelated issues.
Required Skills & Abilities
- Strong knowledge of payroll regulations and software.
- Proven experience in office management or administrative roles.
- Excellent time management multitasking and prioritization skills.
- Strong attention to detail and problemsolving abilities.
- Excellent written and verbal communication skills.
- Superior interpersonal negotiation and conflict resolution skills.
- Strong organizational and planning capabilities.
- Proficiency in Microsoft Office (Word Excel PowerPoint Outlook).
Preferred Skills & Abilities
- Experience with Paycom payroll systems.
- Knowledge of human resources management practices and procedures.
- Experience in a law firm or professional services industry is a plus.
Education & Experience
- High school diploma required; a college degree is preferred.
- Ability to interact effectively with all levels of firm personnel and external entities.
- Experience handling highly confidential information with discretion.
- Technical proficiency in payroll systems and Microsoft Office.
Additional Information
- Location : This position is based in Boston MA and is not remote or hybrid.
- Travel : Occasional travel to the Providence office may be required.
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