Academic Advisor

Position Title : Acad Advisor

Employee Classification : Acad Advisor

College / Division : ALCC Alamogordo CC

Department : 920900-ALCC STUDENT SERVICES

Internal or External Search : External - Open to all applicants

Location : Alamogordo Community College

Offsite Location (if applicable) :

Target Hourly / Salary Rate : Commensurate with background, experience and internal equity.

Appointment Full-time Equivalency : 1.0

Exempt or Non-Exempt : Exempt

Summary : NMSU Alamogordo is seeking to fill a full-time, benefit eligible Academic Advisor position.

Classification Summary :

Provides academic advisement for prospective, current, and former students within a specified undergraduate academic department or equivalent unit of a college.

Assesses academic level, attends to student inquiries, assists in problem resolution, and advises on program changes, and in the development of academic plans and schedules.

Analyzes applications, transfer evaluations, and transcripts for entry and exit from the university. Maintains appropriate records.

May establish programs for target recruitment and retention and develop program and marketing materials.

Classification Standard Duties :

Answers student inquiries and resolves problems related to curriculum and course prerequisites, referring to catalogues, written course descriptions, and other sources.

Reviews transcripts to ensure eligibility for admission to a specific college or program including evaluation of transfer credits and applicability of academic credit to program requirements.

Initiates and maintains individual student files updating and evaluating as new information is received. Reviews student files to ensure deadlines are met for completing graduation requirements such as coursework requirements, theses, comprehensive examinations, and other specific program requirements.

Coordinates with other organizational units to process admission and graduation requests and to aid in resolution of academic problems.

Reviews student grade reports each semester to determine probation and / or suspension based on academic regulations of university;

notifies and places students on probation or suspension; returns students to regular status after sufficient progress is made.

Prepares written communications in support of recruitment efforts; attends and participates in orientation and information dissemination sessions.

Assists students in the selection of appropriate courses and concentrations in terms of students' stated preferences. Assists faculty advisement, athletic coaches, and other counseling personnel by providing records, evaluations, interpretations, and other requested data, recommendations, and conclusions.

Performs supplemental administrative activities such as scheduling meetings, securing requested information, and verifying and maintaining computerized data files.

May assist in proctoring examinations and other qualifying requirements or activities required by the college or department.

May supervise lower graded staff and student employees; may participate in training and evaluative sessions and recommend methods to improve advisement activities.

Performs miscellaneous job-related duties as assigned.

Required Education, Experience, Certification / License, Equivalency

Required Education : Bachelor's degree in a related field.; Required Experience : No previous work experience required.; Equivalency : None;

Required Certification / License :

Knowledge, Skills and Abilities

KNOWLEDGE : Knowledge of academic standards governing student probation, suspension, and / or expulsion. Knowledge of student recruitment and retention issues.

SKILLS : Records maintenance skills.; ABILITIES : Ability to gather data, compile information, and prepare reports. Ability to communicate effectively, both orally and in writing.

Ability to use independent judgment and to manage and impart confidential information. Ability to maintain calendars and schedule appointments.

Ability to analyze and solve problems. Ability to analyze course prerequisites, certification, and / or curriculum / graduation requirements.

Ability to evaluate student transcripts and / or records.

Job Duties and Responsibilities

Advise students about the requirement for academic programs and the selection of required courses at NMSU-A. Assist students in identifying degree programs based on their interests as identified by Interest Inventory.

Monitor the students' progression towards a degree and implement intervention strategies for students who are placed on academic warning or probation.

Be aware of program, institutional and state requirements to be awarded a degree, be able to clarify these requirements to students and ensure they are progressing towards a degree.

Conduct degree audits to ensure students meet all the requirements to be awarded a degree or certificate. Keep current with the academic programs, so accurate and consistent information is provided to the students.

Participate in new student orientation and advise incoming students and evaluate placement scores. Actively participate in the implementation of the retention plan.

Prepare, organize and maintain accurate student records. Coordinate and facilitate academic planning and career development workshops.

Review the transcripts of students who petition for admissions to determine their eligibility for admissions. Participate in recruitment events.

Preferred Qualifications

Special Requirements of the Position

Flexible hours in order to participate in student orientation and recruiting events, convocation, graduation, and other campus-wide or division / departmental events, as assigned by their supervisor, Campus Director or VPAA.

Department Contact : Jessica Morales, 575-439-3600, jesslm4@nmsu.edu

Contingent Upon Funding : Contingent upon funding

Bargaining Unit Eligibility : This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Standard Work Schedule : Shift : Other Shift

If Not a Standard Work Schedule : M-F 8-5 hours may be adjusted to meet advising needs

Working Conditions and Physical Effort

Environment : Work is normally performed in a typical interior / office work environment.

Physical Effort : No or very limited physical effort required.

Lifting Requirements : Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk : No or very limited exposure to physical risk.

Recruitment Summary

We are New Mexico’s land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels.

NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico.

We offer an accessible education that shapes bright futures.

NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education.

NMSU Main Campus

Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States.

As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state.

Dona Ana Community College

Founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Doña Ana County.

With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance.

Alamogordo Campus

Established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard-working students and dedicated faculty and staff.

The campus is situated on the hill above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning.

Grants Campus

NMSU Grants was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools.

As a two-year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, and Zuni, as well as Tohajiilee, San Mateo, San Rafael, Cubero, the City of Grants, and the Village of Milan.

Special Instructions to Applicants

The electronic application is the official document that will be used to qualify applicants. Paper / email documents will not be accepted.

Required documents must be attached to this application.

EEO Statement

NMSU is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff.

Women, minorities, people with disabilities, and veterans are strongly encouraged to apply. NMSU is an equal opportunity and affirmative action employer.

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